CFO Executive Assistant: Finance & Governance Support

City of Cleveland, Ohio; Cleveland (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Cleveland, Ohio, is seeking an Executive Assistant to the Chief Financial Officer to provide high-level administrative and analytical support. You will screen communications, manage the CFO’s schedule, prepare board materials, and handle confidential information to enable strategic financial discussions.

You will coordinate committee materials, prepare minutes, and oversee DocuSign workflows, contributing to budgeting, governance, and public accountability in a municipal setting.

Qualifications

• Typically 5–8+ years of senior-level administrative or executive support experience, preferably in finance, corporate, or mission-driven settings.
• Bachelor’s degree in business, finance, or a related field (an MBA or accounting exposure is a strong plus).
• Advanced skill in Microsoft Office Suite (Outlook, Excel, PowerPoint), collaboration platforms (Teams, SharePoint), and expense/CRM tools (Concur).
• Core competencies: attention to detail, proactive problem-solving, strong written and verbal communication, integrity.

Responsibilities

• Calendar & Schedule Management: Proactively manage a complex, fast-paced calendar, resolve conflicts and sequence meetings.
• Board & Committee Support: Coordinate materials, presentations, agendas, and minutes for Audit, Finance, and Investment Committee meetings.
• Meeting Preparation & Minutes: Operational facilitator for the Consultant Review Committee (CRC), prepare agendas, financial briefing packets for dissemination to CRC.
• Information & Inbox Triage: Handle sensitive financial, legislative or personnel information with extreme discretion and confidentiality.
• Inter-Agency and External Communications & Liaison: Primary point of contact between the CFO, internal department heads and external stakeholders.
• Process Administrator DocuSign: Oversees, manages, and optimizes organizational workflows, contract approval process through DocuSign.
• Other duties, as assigned

Skills

Executive support

Calendar management

Communication

Discretion & integrity

Problem-solving

Education

Bachelor’s degree in business/finance

MBA or accounting exposure

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Teams

SharePoint

Concur

DocuSign

Job description

The City of Cleveland, Ohio, is seeking an Executive Assistant to the Chief Financial Officer to provide high-level administrative and analytical support. You will screen communications, manage the CFO’s schedule, prepare board materials, and handle confidential information to enable strategic financial discussions.

You will coordinate committee materials, prepare minutes, and oversee DocuSign workflows, contributing to budgeting, governance, and public accountability in a municipal setting.