CFO Executive Assistant: Contracts, Compliance & Strategy

Shenandoah Valley Organic, LLC; United States; On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

weekly payroll

paid time off and sick leave

semi-subsidized medical coverage

dental and vision plan options

a 401(k) plan with company match

education reimbursement opportunities

employee assistance programs (EAP)

internal learning, development, and op

Job summary

Farmer Focus seeks an Executive Assistant to the CFO to deliver highly organized, proactive executive support in a fast-paced poultry environment.

You will manage confidential information, assist with contract administration, and coordinate special projects while partnering with the CFO and cross-functional teams. Strong communication, discretion, and organizational skills are essential.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience required.
• Five or more years of experience supporting senior executives, preferably at the C-suite level.
• Experience with contract administration, legal documentation, or paralegal responsibilities is required.
• Excellent organizational, planning, project coordination, and follow-through skills.
• Outstanding written and verbal communication abilities, including strong proofreading and document editing skills.
• Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to maintain strict confidentiality, exercise sound judgment, and work independently with highly sensitive business information.
• Paralegal Certificate or formal legal training preferred.
• Experience supporting executives within a manufacturing, industrial, or operations-focused organization preferred.
• Knowledge of contract management, corporate governance, or compliance processes preferred.
• Must be able to perform the essential functions of the role with or without reasonable accommodation.
• New team members must pass drug, alcohol and background screening post-offer and prior to the start of their employment.
• Must be authorized to work in the United States.
• The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of their third day of work.

Responsibilities

• Manage the CFO’s calendar, scheduling, travel arrangements, and meeting logistics.
• Organize internal and external meetings, including preparing agendas, taking meeting notes, and tracking follow-up items.
• Track action items, deadlines, and follow-up activities to support timely completion of executive priorities.
• Assist the CFO with special projects, strategic initiatives, reporting needs, and cross-functional coordination.
• Manage review and execution of contracts across multiple internal departments.
• Track legal deadlines, compliance requirements, contract renewal dates, and document retention schedules.
• Coordinate with outside legal counsel on litigation, employment matters, contract negotiations, internal legal policies, and regulatory issues.
• Maintain organized electronic and physical filing systems for executive, financial, legal, and corporate records.
• Process expense reports, coordinate travel-related expenses, and support administrative documentation needs.
• Coordinate document collection for audits, insurance renewals, and other business requirements.
• Serve as a liaison between the CFO and internal departments, customers, vendors, outside partners, and legal counsel.
• Help coordinate company meetings, leadership events, and other administrative activities.
• Handle sensitive legal, financial, and business information with the highest level of confidentiality and discretion.
• Perform other duties as assigned.

Skills

Executive support

Calendar management

Confidentiality

Document management

MS Office

Communication

Education

Bachelor’s degree or equivalent

Paralegal training preferred

Tools

MS Word

MS Excel

MS Outlook

PowerPoint

Contract management software

Job description

Farmer Focus seeks an Executive Assistant to the CFO to deliver highly organized, proactive executive support in a fast-paced poultry environment.

You will manage confidential information, assist with contract administration, and coordinate special projects while partnering with the CFO and cross-functional teams. Strong communication, discretion, and organizational skills are essential.