Executive Assistant to the CFO

Shenandoah Valley Organic, LLC; United States; On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

weekly payroll

paid time off and sick leave

semi-subsidized medical coverage

dental and vision plan options

a 401(k) plan with company match

education reimbursement opportunities

employee assistance programs (EAP)

internal learning, development, and op

Job summary

Farmer Focus seeks an Executive Assistant to the CFO to deliver highly organized, proactive executive support in a fast-paced poultry environment.

You will manage confidential information, assist with contract administration, and coordinate special projects while partnering with the CFO and cross-functional teams. Strong communication, discretion, and organizational skills are essential.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience required.
• Five or more years of experience supporting senior executives, preferably at the C-suite level.
• Experience with contract administration, legal documentation, or paralegal responsibilities is required.
• Excellent organizational, planning, project coordination, and follow-through skills.
• Outstanding written and verbal communication abilities, including strong proofreading and document editing skills.
• Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to maintain strict confidentiality, exercise sound judgment, and work independently with highly sensitive business information.
• Paralegal Certificate or formal legal training preferred.
• Experience supporting executives within a manufacturing, industrial, or operations-focused organization preferred.
• Knowledge of contract management, corporate governance, or compliance processes preferred.
• Must be able to perform the essential functions of the role with or without reasonable accommodation.
• New team members must pass drug, alcohol and background screening post-offer and prior to the start of their employment.
• Must be authorized to work in the United States.
• The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of their third day of work.

Responsibilities

• Manage the CFO’s calendar, scheduling, travel arrangements, and meeting logistics.
• Organize internal and external meetings, including preparing agendas, taking meeting notes, and tracking follow-up items.
• Track action items, deadlines, and follow-up activities to support timely completion of executive priorities.
• Assist the CFO with special projects, strategic initiatives, reporting needs, and cross-functional coordination.
• Manage review and execution of contracts across multiple internal departments.
• Track legal deadlines, compliance requirements, contract renewal dates, and document retention schedules.
• Coordinate with outside legal counsel on litigation, employment matters, contract negotiations, internal legal policies, and regulatory issues.
• Maintain organized electronic and physical filing systems for executive, financial, legal, and corporate records.
• Process expense reports, coordinate travel-related expenses, and support administrative documentation needs.
• Coordinate document collection for audits, insurance renewals, and other business requirements.
• Serve as a liaison between the CFO and internal departments, customers, vendors, outside partners, and legal counsel.
• Help coordinate company meetings, leadership events, and other administrative activities.
• Handle sensitive legal, financial, and business information with the highest level of confidentiality and discretion.
• Perform other duties as assigned.

Skills

Executive support

Calendar management

Confidentiality

Document management

MS Office

Communication

Education

Bachelor’s degree or equivalent

Paralegal training preferred

Tools

MS Word

MS Excel

MS Outlook

PowerPoint

Contract management software

Job description

Job Details Job Title: Executive Assistant Department: Finance Reports To: Chief Financial Officer FLSA Status: Exempt Location: Harrisonburg, Virginia Work Arrangement: On-site Shift / Schedule: Full-time; standard business hours with flexibility based on business needs Travel Requirements: Limited travel may be required for meetings, events, or business needs Employment Type: Full-time

Role Overview / Purpose and Scope The Executive Assistant to the Chief Financial Officer provides highly organized, proactive executive-level support in a fast-paced poultry processing environment. This role serves as a trusted business partner to the CFO by managing administrative priorities, supporting contract administration, assisting with legal documentation and corporate records, and coordinating special projects. The position requires professionalism, discretion, strong organizational skills, comfort with data, sound judgement, and the ability to independently manage confidential business information.

Key Responsibilities

• Manage the CFO’s calendar, scheduling, travel arrangements, and meeting logistics.


• Organize internal and external meetings, including preparing agendas, taking meeting notes, and tracking follow-up items.


• Track action items, deadlines, and follow-up activities to support timely completion of executive priorities.


• Assist the CFO with special projects, strategic initiatives, reporting needs, and cross-functional coordination.


• Manage review and execution of contracts across multiple internal departments.


• Track legal deadlines, compliance requirements, contract renewal dates, and document retention schedules.


• Coordinate with outside legal counsel on litigation, employment matters, contract negotiations, internal legal policies, and regulatory issues.


• Maintain organized electronic and physical filing systems for executive, financial, legal, and corporate records.


• Process expense reports, coordinate travel-related expenses, and support administrative documentation needs.


• Coordinate document collection for audits, insurance renewals, and other business requirements.


• Serve as a liaison between the CFO and internal departments, customers, vendors, outside partners, and legal counsel.


• Help coordinate company meetings, leadership events, and other administrative activities.


• Handle sensitive legal, financial, and business information with the highest level of confidentiality and discretion.


• Perform other duties as assigned.

Compensation Compensation: $70,000-$85,000 The posted compensation range for this role reflects the minimum and maximum amount Farmer Focus in good faith expects to pay at the time of posting, based on factors such as internal equity, relevant experience, market data, and the budgeted amount available for the position.

Benefits

• weekly payroll


• paid time off and sick leave


• semi-subsidized medical coverage


• dental and vision plan options


• a 401(k) plan with company match


• education reimbursement opportunities


• employee assistance programs (EAP)


• internal learning, development, and career growth programs

All benefits, programs, and offerings are subject to eligibility requirements, plan terms, and company policies, and may be changed, amended, or discontinued by Farmer Focus at any time.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience required.


• Five or more years of experience supporting senior executives, preferably at the C-suite level.


• Experience with contract administration, legal documentation, or paralegal responsibilities is required.


• Excellent organizational, planning, project coordination, and follow-through skills.


• Outstanding written and verbal communication abilities, including strong proofreading and document editing skills.


• Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.


• Ability to maintain strict confidentiality, exercise sound judgment, and work independently with highly sensitive business information.


• Exceptional attention to detail and ability to manage multiple priorities in a deadline-driven environment.


• Paralegal Certificate or formal legal training preferred.


• Experience supporting executives within a manufacturing, industrial, or operations-focused organization preferred.


• Knowledge of contract management, corporate governance, or compliance processes preferred.


• Must be able to perform the essential functions of the role with or without reasonable accommodation.


• New team members must be able to pass a drug, alcohol and background screening post-offer and prior to the start of their employment.


• Must be authorized to work in the United States.


• The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of their third day of work.

This position does not have an application deadline. Farmer Focus will recruit until the role is filled.

Work Environment, Physical Demands, and Travel

This role is primarily performed in an office environment. The position requires regular use of a computer, phone, and standard office equipment; frequent communication with internal and external partners; and the ability to manage confidential information in a professional setting. Occasional visits to operational or production areas may be required, where appropriate PPE and safety practices must be followed. Limited travel may be required for meetings, events, or business needs.

About Farmer Focus

Farmer Focus exists to promote and protect generational family farms by shifting farm-level decision-making and chicken ownership back to farmers and empowering them to farm the way they know is best. We are committed to producing 100% organic and humanely raised chicken that is better for people, the planet, and animals. Our culture is grounded in servant leadership and guided by our CARES values: Community, Accountability, Respect, Excellence, and Stewardship. Our top priorities are people, safety, and quality. At Farmer Focus, our vision is to disrupt the status quo by creating bold opportunities for people who demand more and deserve better.

EOE, including disability/vets Farmer Focus is a company dedicated to people, the farmers who grow for us and our team members who work in our state-of-the-art facilities. Whether a general laborer on our breast debone line or an executive, we are committed to creating a workplace that values all our people and offers everyone a chance to grow and thrive. We operate from our Farmer Focus CARES values: Community, Accountability, Respect, Excellence, and Stewardship. We plan our work schedules to avoid most Saturday work. We do not run production on Sundays. Join us in our mission to protect generational family farms. We look forward to working with you!

Farmer Focus es una empresa dedicada a las personas, los granjeros que crían para nosotros y a los miembros del equipo que trabajan en nuestras instalaciones con tecnología de última generación. Ya sea usted un trabajador general de nuestra línea de pechuga o un ejecutivo, estamos comprometidos a crear un lugar de trabajo que valore a nuestra gente y ofrezca a todos la oportunidad de crecer y prosperar. Operamos en base a nuestros valores Farmer Focus CARES: Comunidad, Responsabilidad, Respeto, Excelencia y Mayordomía. Mayormente planificamos nuestros horarios evitando trabajar los sábados. No realizamos producción los domingos. Únase a nosotros en nuestra misión de proteger las granjas familiares generacionales. ¡Esperamos trabajar con usted!