Certified Payroll Specialist

Ledgent; Sacramento (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Ledgent in Sacramento, CA is seeking an experienced Certified Payroll Specialist to process payroll and manage certified payroll reporting for prevailing wage and public works projects. The role requires handling union and non-union payroll, ensuring compliance with California labor laws (DIR, Davis-Bacon), and maintaining accurate records.

You will collaborate with HR, Accounting, and project teams to ensure accuracy and audit readiness.

Qualifications

• 3+ years of payroll processing experience.
• Minimum 2 years of certified payroll and prevailing wage experience.
• Strong knowledge of California labor laws and public works compliance.
• Experience with union payroll preferred.
• Proficiency with payroll systems such as ADP, Paychex, Foundation, Viewpoint, UKG, or similar software.
• Advanced Microsoft Excel skills.

Responsibilities

• Process weekly and bi-weekly payroll for hourly and salaried employees.
• Prepare and submit certified payroll reports in compliance with California prevailing wage requirements.
• Review timecards, labor classifications, prevailing wage determinations, and fringe benefit calculations.
• Ensure compliance with California labor laws, DIR requirements, Davis-Bacon regulations, and public works reporting standards.
• Process union payroll, including dues, benefits, and collective bargaining agreement requirements.
• Reconcile payroll records and assist with month-end reporting.
• Maintain employee payroll files and records.
• Respond to employee payroll questions and resolve discrepancies.
• Support audits, labor compliance reviews, and workers' compensation reporting.
• Collaborate with HR, Accounting, and Project Management teams to ensure payroll accuracy.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving

Education

CPP certification

Tools

ADP

Paychex

Foundation

Viewpoint

UKG

Job description

Certified Payroll Specialist

Location: Sacramento, CA Schedule: Full-Time

Position Overview

We are seeking an experienced Certified Payroll Specialist. This role is responsible for processing payroll accurately and timely, with a strong focus on certified payroll reporting for prevailing wage and public works projects. The ideal candidate will have experience managing union and non-union payroll, ensuring compliance with California labor laws, and maintaining detailed payroll records.

Key Responsibilities

• Process weekly and bi-weekly payroll for hourly and salaried employees.
• Prepare and submit certified payroll reports in compliance with California prevailing wage requirements.
• Review timecards, labor classifications, prevailing wage determinations, and fringe benefit calculations.
• Ensure compliance with California labor laws, DIR requirements, Davis-Bacon regulations, and public works reporting standards.
• Process union payroll, including dues, benefits, and collective bargaining agreement requirements.
• Reconcile payroll records and assist with month-end reporting.
• Maintain employee payroll files and records.
• Respond to employee payroll questions and resolve discrepancies.
• Support audits, labor compliance reviews, and workers' compensation reporting.
• Collaborate with HR, Accounting, and Project Management teams to ensure payroll accuracy.

Qualifications

• 3+ years of payroll processing experience.
• Minimum 2 years of certified payroll and prevailing wage experience.
• Strong knowledge of California labor laws and public works compliance.
• Experience with union payroll preferred.
• Proficiency with payroll systems such as ADP, Paychex, Foundation, Viewpoint, UKG, or similar software.
• Advanced Microsoft Excel skills.
• CPP (Certified Payroll Professional) designation preferred but not required.
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.

Preferred Industry Background

• Construction
• Electrical Contracting
• Engineering
• Public Works
• General Contracting

Ideal Candidate

The ideal candidate is a detail-oriented payroll professional who can work independently, manage high-volume payroll processing, and ensure full compliance with certified payroll and prevailing wage regulations while meeting strict deadlines.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.