Certified Payroll Specialist

ACCO Engineered Systems; Pasadena (CA); On-site; USD 31,684 - 41,328; Full time

Job summary

ACCO Engineered Systems in Pasadena, CA seeks a Certified Payroll Specialist under the Certified Payroll Manager to handle weekly certified payroll reporting and related admin duties.

Responsibilities include processing payroll, maintaining folders, supporting prime and subcontractors, and coordinating with union reports, while delivering accurate data entry and strong MS Excel skills. This full-time role may require overtime to meet deadlines; competitive hourly wages apply.

Qualifications

• 2+ years of payroll union experience or construction payroll background preferred.
• 2+ years of data entry experience with high accuracy.
• Advanced MS Excel and proficiency in MS Word.
• Accurate 10-key entry by touch and data-entry accuracy.
• Strong customer service and professional communication.
• Ability to multitask and meet deadlines.
• Willingness to work overtime and weekends as required.

Responsibilities

• Process weekly certified payroll, including uploads and distribution of reports.
• Process subcontractor certified payroll and distribute as needed.
• Maintain certified payroll folders and project Excel sheets.
• Provide customer support to prime contractors and subcontractors.
• Monitor emails for contract information and assist with start-up paperwork.
• Assist with Union Reports and Status Letters and general office duties.

Skills

Payroll union experience

Data entry

MS Excel

10-key by touch

MS Word

Customer service

Multitasking

Overtime/weekends

Phone skills

Interpersonal skills

Tools

MS Excel

MS Word

Job description

Job Summary

Under the direction of the Certified Payroll Manager, the Certified Payroll Specialist completes general certified payroll data reporting and related administrative duties.

Essential Functions

• Processing of weekly certified payroll, including uploads and distribution of reports.
• Processing of subcontractor certified payroll, including distribution.
• Maintenance of the certified payroll folders.
• Provide customer support to both prime contractors and subcontractors as related to certified payroll.
• Monitor emails for contract information.
• Maintain project Excel sheet with project details.
• Assist with certified payroll start‑up paperwork.
• Assist with Union Reports and Status Letters.
• Provide assistance as required with regular certified payroll distribution.
• Perform general office duties, such as filing, copying, etc.
• Other duties and responsibilities as assigned by the Certified Payroll Manager.

Education And Experience

• 2+ years of previous Payroll Union experience (experience with Construction Payroll department preferred, but not required).
• Previous Certified Payroll experience preferred, but not required.
• 2+ years of Data Entry experience.
• Advanced MS Excel and proficiency in MS Word.
• Accurate 10‑key by touch and demonstrated data‑entry accuracy.
• Demonstrated customer service excellence, including professional, courteous phone skills.
• Ability to successfully work on several tasks with similar timeframes and similar deadlines.
• Ability to work under pressure to meet deadlines.
• Excellent verbal and written communication skills.
• Excellent interpersonal communication skills.
• Strong aptitude for learning new systems and programs.
• Ability to work overtime and weekends as required by Supervisor or Manager.

Acco Competencies

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations’ short‑ and long‑term business strategy. On a personal level has independently developed a vision for short‑ and long‑term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback, back; demonstrating an openness to learning and change.
• Problem‑Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Physical Requirements

• Must regularly lift and/or move up to 30 pounds, frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds.
• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• The employee is frequently required to sit and talk or hear.
• The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
• The noise level in the work environment is usually moderate.
• Responsible person with the ability to multi‑task. You understand that regular & routine attendance is required.

Hours

Monday through Friday beginning between 6:00 am and 7:00 am and ending between 4:00 pm and 5:00 pm, with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs.

Competitive Wages

$22.59–$29.80 per hour. Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job‑related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee’s total compensation.

Equal Opportunity Employer

ACCO IS AN EQUAL OPPORTUNITY EMPLOYER AA M/F/V/D.
We proudly hire U.S. Military Veterans, and those qualified are encouraged to apply.
ACCO will consider qualified applicants with criminal histories for employment.