Certified Payroll Specialist

Brightcore Energy; Armonk (NY); Hybrid; USD 110,000 - 125,000; Full time

Benefits offered by this job

Unlimited PTO

401k Plan

Commuter Benefits

Health, dental, vision

Job summary

Brightcore Energy in Armonk, NY is seeking a detail-oriented Certified Payroll Specialist to join our accounting team. You will oversee payroll processing for field employees, manage certified payroll for public works, and ensure accurate fringe tracking and timely reporting.

The ideal candidate has 3–5 years of accounting/payroll experience, strong knowledge of payroll laws, and familiarity with TriNet, Sage Intacct and Procore.

Qualifications

• 3–5 years of accounting/payroll experience.
• Strong knowledge of payroll laws and financial statements.
• Experience with TriNet, Sage Intacct and Procore preferred.
• Excellent written and verbal communication skills.
• Ability to manage multiple team relationships and deadlines.

Responsibilities

• Review month-end accounting, reconciliation and adjusting journal entries.
• Prepare and review financial statements in accordance with professional standards.
• Oversee weekly payroll for field employees and ensure compliance.
• Manage certified payroll for public works projects and WH-347 reporting.
• Interface with project managers and subcontractors to gather timecards and payroll documents.
• Maintain certified payroll records for audit readiness and internal compliance reviews.

Skills

Payroll processing

Financial reporting

Communication

Regulatory compliance

Team coordination

Tools

TriNet

Sage Intacct

Procore

Job description

Brightcore Energy provides end-to-end energy efficiency and clean energy measures to commercial, industrial, and institutional clients. We have the intellectual and financial capital to develop, implement, fund, and maintain clean energy solutions. Our diverse solutions range from lighting and other energy efficiencies to renewable energy solutions such as solar, battery storage and geothermal. Brightcore Energy provides our clients with immediate cost savings and revenue potential without the need for any capital investment. We are about Building Energy Performance.

Summary/Primary Role:

Seeking a motivated and detail-oriented individual with 3 to 5 years of accounting and payroll experience to join our team. This is an excellent opportunity for a professional who enjoys working with a diverse client base and wants to grow within a supportive, collaborative environment.

Principal Duties & Responsibilities:

(Management may amend or assign duties and responsibilities to this job at any time)

Accounting

• Review month-end accounting, reconciliation and adjusting journal entries
• Prepare and review financial statements in accordance with professional standards Review independently prepared partnership tax returns
• Identify and implement process improvements to strengthen internal controls and compliance Communicate with team regarding tax planning, compliance, and financial statement matters Work closely with owners and staff to ensure deadlines are met and work is completed accurately Assist in staff training and mentoring, as needed
• Collaborate on scoping, testing, reporting, remediating, and optimizing internal control and business process environments
• Review 1099 forms prepared internally
• Provide operational support to various department heads contributing to the daily activities of the company

Payroll & Certified Payroll

• Oversee weekly payroll for field employees, ensuring proper deductions, wage classifications, and compliance with federal/state requirements.
• Manage Certified Payroll for all public works and prevailing wage projects, including submission of WH-347 and jurisdiction-specific reports.
• Conduct regular fringe benefit audits and reconciliation to ensure proper tracking of fringe allocations and contributions.
• Maintain and monitor accurate job descriptions, wage determinations, and employee setup for each project.
• Interface with project managers, field teams, and subcontractors to gather, review, and ensure timely submission of timecards and payroll documents.
• Maintain and organize certified payroll records for audit readiness and internal compliance reviews.
• Prepare and analyze reports related to field payroll costs, fringe utilization, and project labor trends.
• Prepare with month-end accruals and reconciliation related to payroll, fringe, and labor burden.
• Monitor changes in wage determinations, fringe benefit thresholds, and regulatory requirements to keep internal systems up to date
• Evaluate and monitor compliance of subcontractors with prevailing wage and certified payroll requirements.
• All other duties and responsibilities as assigned.

Qualifications:

• 3–5 years of recent experience in Accounting/Payroll.
• Strong knowledge of accounting principles, certified payroll, tax laws, and financial statement preparation.
• Experience with TriNet, Sage Intacct and Procore preferred.
• Excellent written and verbal communication skills.
• Ability to manage multiple team relationships and deadlines.
• Strong communication skills, organizational skills, and attention to detail.
• Proven ability to work collaboratively in a dynamic team environment.

Supervisory Responsibility:

This position does not have supervisory responsibility.

Expected Hours of Work:

An Employee is expected to work a minimum of forty (40) hours per week. Non-exempt employees are eligible for overtime pay in accordance with applicable wage and hour laws, while exempt employees may be required to work additional hours as necessary to fulfill their job responsibilities. Overtime requirements will be determined based on the operational needs of the organization.The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining an employee’s base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, years of relevant experience, education, credentials, and internal equity). Brightcore also offers a comprehensive set of benefits to compliment the base salary. The base annual salary range for this position is $110,000-$125,000 and is eligible for an annual performance-based bonus.

Travel Requirements:

• No travel required.

Work Environment:

• Work site setting.
• Remote work setting.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• This is not a safety sensitive position.

Drug & Alcohol-Free Workplace:

Brightcore Energy is committed to a safe workplace free of drugs and alcohol. All Brightcore Energy positions require a pre-employment background check that includes prior employment verifications, a criminal history check, and a pre-employment drug screen.

In accordance with DOT regulations (49 CFR § 40.25), Brightcore Energy is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Brightcore Energy to obtain these records, the individual will not be permitted to perform safety-sensitive functions.

Office/Remote Work Guidelines:

Recognizing the success of remote work, Brightcore operates in a hybrid model. Eligible employees will have the option to work remotely for two (2) days per week at their discretion, with final approval by their direct supervisor. This policy is subject to change at Brightcore's discretion.

Brightcore Health Benefits Overview:

Brightcore offers a full slate of medical, dental, and vision benefits including options to enroll in a Flexible Spending Account (FSA).

401k Plan:

Brightcore currently offers both traditional and Roth 401k plans with a dollar-for-dollar match of up to 3% of contributions and $0.50 on the next 2% for a total potential match of 4% annually.

Other Benefits & Perks:

• Unlimited PTO
• Commuter Benefits
• Financial Wellness Benefits
• Benefit Concierge Program through Health Advocate
• EAP - Employee Assistance Program
• Disability, Life, & AD&D Benefits
• Access to Marketplace for Discounted Goods & Services

Brightcore Energy is committed to bringing together individuals from different backgrounds and perspectives.

Brightcore Energy is an Equal Opportunity Employer, providing equal employment and advancement opportunities to all individuals. We recruit, hire and promote into all job levels the most qualified applicants without regard to race, color, creed, national origin, religion, sex (including pregnancy), parental status, age, disability, genetic information, citizenship status, veteran status, gender identity or expression, transgender status, sexual orientation, marital, family or partnership status, political affiliation or activities, military service, domestic violence victim status, sexual or reproductive health decisions, caregiver status, traits historically associated with race, including but not limited to hair texture and protective hairstyles or any other status protected under applicable federal, state and local laws. Brightcore Energy is committedto providing equal employment opportunities to all aspects of employment, including job assignment and compensation.

We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our company.

This job description provides a general overview of the expectations and basic duties of the job and is not a comprehensive list of all duties and responsibilities. Brightcore Energy will assign additional duties and tasks that it deems necessary to meet the requirements of the position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job posting details for Certified Payroll Specialist at Brightcore Energy in Armonk, NY; Northeast Region (USA). Compensation / salary range: $110,000-$125,000 and is eligible for an annual performance-based bonus. ClimateTechList gathers 9,000+ job openings from over 509 climate tech companies and updates them daily.