Certified Payroll Compliance

Blue Ridge Executive Search; Beaverton (OR); On-site; USD 42,000 - 65,000; Full time

Job summary

Blue Ridge Executive Search is seeking a detail-oriented Certified Payroll Administrative Assistant to support payroll and administrative operations, focusing on certified payroll reporting, wage determinations, and compliance.

The ideal candidate will have payroll processing experience, knowledge of prevailing wage laws—such as the Davis-Bacon Act—and the organizational skills to maintain accurate records and assist audits.

Qualifications

• Experience in payroll processing and certified payroll reporting.
• Knowledge of prevailing wage laws and government contracts.
• Strong organizational and data-entry skills.

Responsibilities

• Prepare and process certified payroll reports in compliance with labor laws.
• Ensure prevailing wage compliance for public works and government contracts.
• Maintain accurate payroll records, timecards, and wage determinations.
• Assist in collection and verification of payroll data from employees and subcontractors.
• Coordinate with HR and finance to resolve payroll discrepancies.
• Respond to employee inquiries regarding payroll, deductions, and wages.
• Stay updated on Davis-Bacon Act and state wage laws.
• Support document management, filing, and data entry.
• Assist with audits and reporting related to certified payroll.

Skills

Payroll processing

Prevailing wage compliance

Davis-Bacon Act knowledge

Audits and reporting

Documentation and filing

Job description

Job Summary:

We are seeking a detail-oriented and organized Certified Payroll Administrative Assistant to support our payroll and administrative operations. This role involves ensuring compliance with certified payroll reporting requirements, processing payroll data accurately, and assisting with general administrative tasks. The ideal candidate will have experience in payroll processing, knowledge of prevailing wage laws, and strong organizational skills.

Key Responsibilities:

Prepare and process certified payroll reports in compliance with federal, state, and local labor laws.

Ensure prevailing wage compliance for public works and government contracts.

Maintain accurate payroll records, employee timecards, and wage determinations.

Assist in the collection and verification of payroll data from employees and subcontractors.

Coordinate with HR and finance teams to resolve payroll discrepancies.

Respond to employee inquiries regarding payroll, deductions, and wage calculations.

Stay updated on Davis-Bacon Act, state wage laws, and labor compliance regulations.

Support general administrative tasks, including document management, filing, and data entry.

Assist with audits and reporting related to certified payroll.