Certified Payroll Specialist

Ledgent; Sacramento (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Ledgent is seeking a detail-oriented Certified Payroll Specialist to support payroll operations and ensure full compliance with prevailing wage and certified payroll requirements for California construction and public works projects.

Responsibilities include processing weekly and bi-weekly payroll, submitting certified payroll reports, reviewing timecards and wage classifications, and maintaining records for audits and compliance while coordinating with project managers and HR on labor

Qualifications

• 2+ years of certified payroll, payroll administration, or related experience.
• Knowledge of prevailing wage laws, certified payroll reporting, and labor compliance requirements.
• Experience with payroll software such as Viewpoint, Foundation, ADP, Paychex, UKG, Workday, or similar systems.
• Proficient in Microsoft Excel and Microsoft Office Suite.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet strict deadlines.
• Strong communication and problem-solving abilities.

Responsibilities

• Process weekly and bi-weekly payroll accurately and on time.
• Prepare and submit certified payroll reports for public works projects.
• Review employee timecards, wage classifications, prevailing wage rates, fringe benefits, and deductions.
• Ensure compliance with California prevailing wage laws, DIR requirements, and Davis-Bacon regulations.
• Maintain payroll records and supporting documentation for audits and compliance reviews.
• Reconcile payroll discrepancies and resolve payroll-related issues.
• Work closely with project managers, human resources, and accounting teams regarding labor compliance and payroll reporting.
• Respond to employee questions related to payroll, earnings, deductions, and tax withholdings.
• Assist with payroll tax reporting, year-end processing, and W-2 preparation.
• Support internal and external audits as needed.

Skills

Payroll processing

Attention to detail

Organizational skills

Communication

Problem solving

Tools

Viewpoint

Foundation

ADP

Paychex

UKG

Workday

Job description

We are seeking a detail-oriented Certified Payroll Specialist to support payroll operations and ensure full compliance with prevailing wage and certified payroll requirements. The ideal candidate will have experience processing payroll for construction or public works projects, preparing certified payroll reports, and maintaining accurate employee and project records.

Key Responsibilities

Certified Payroll Specialist

Job Summary

We are seeking a detail-oriented Certified Payroll Specialist to support payroll operations and ensure full compliance with prevailing wage and certified payroll requirements. The ideal candidate will have experience processing payroll for construction or public works projects, preparing certified payroll reports, and maintaining accurate employee and project records.

Key Responsibilities

• Process weekly and bi-weekly payroll accurately and on time.
• Prepare and submit certified payroll reports for public works projects.
• Review employee timecards, wage classifications, prevailing wage rates, fringe benefits, and deductions.
• Ensure compliance with California prevailing wage laws, DIR requirements, and Davis-Bacon regulations.
• Maintain payroll records and supporting documentation for audits and compliance reviews.
• Reconcile payroll discrepancies and resolve payroll-related issues.
• Work closely with project managers, human resources, and accounting teams regarding labor compliance and payroll reporting.
• Respond to employee questions related to payroll, earnings, deductions, and tax withholdings.
• Assist with payroll tax reporting, year-end processing, and W-2 preparation.
• Support internal and external audits as needed.

Qualifications

• 2+ years of certified payroll, payroll administration, or related experience.
• Knowledge of prevailing wage laws, certified payroll reporting, and labor compliance requirements.
• Experience with payroll software such as Viewpoint, Foundation, ADP, Paychex, UKG, Workday, or similar systems.
• Proficient in Microsoft Excel and Microsoft Office Suite.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet strict deadlines.
• Strong communication and problem-solving abilities.

Preferred Qualifications

• Experience in construction, public works, or union payroll environments.
• Familiarity with California Department of Industrial Relations (DIR) reporting.
• Certified Payroll Professional (CPP) certification is a plus.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.