Certified Occupancy Specialist - Glassboro

CIS Management, Inc.; Elsmere (NJ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Paid sick leave

PTO

12 paid holidays

Job summary

A leading property management firm in New Jersey is seeking a Certified Occupancy Specialist. You will be responsible for maintaining occupancy levels, preparing leases, and ensuring compliance with Fair Housing principles. The ideal candidate should have experience with Tax Credits, strong customer service skills, and knowledge of HUD regulations. Benefits include medical, dental, and paid leave. Join us and help maintain a welcoming community for residents.

Qualifications

• Must be Certified as Tax Credit Specialist and/or HUD Certified Occupancy Specialist.
• Must have 2 years Tax Credit or Section 8 experience highly preferred.
• Must have experience in building and maintaining resident files.
• Strong knowledge of HUD regulations, forms, inspection criteria and LIHTC processes.
• Hands-on, team player able to cooperate with manager, maintenance and residents.

Responsibilities

• Maintain occupancy level of 97% or better.
• Prepare leases for occupancy and calculate rents.
• Ensure adherence to Fair Housing principles.
• Maintain and secure confidential files and records.
• Ensure fair housing compliance and resident screening per plan.
• Assist in preparation for REAC/MOR/LIHTC reviews and site audits.
• Prepare paperwork for on-site manager prior to move-ins or transfers.
• Update resident information and submit required reports promptly.

Skills

Bilingual in English and Spanish

Exceptional customer service skills

Strong knowledge of HUD regulations

Excellent organizational skills

Basic math proficiency

Education

High School or better

Tools

MS-Word

Excel

Outlook

Yardi Voyager

Job description

Certified Occupancy Specialist - Glassboro

Job Category: Occupancy Specialist

Requisition Number: CERTI01242

• Posted: March 30, 2020
• Full-Time

Locations

Glassboro, NJ 08028, USA

Description

CIS Management, Inc. - Award Winning Property Management Company is presently recruiting for a Certified Occupancy Specialist in Glassboro, NJ.

Responsibilities

• Maintain occupancy level of 97% or better; help develop tenant marketing plans for the property; keep track of tenant applications on the “wait list;” determine if applicants appear to be income and program eligible; make appointments with prospective tenants; help show available units to prospective tenants
• Prepare leases for occupancy and make initial computation of rent and monthly payments according to authority policy
• Calculating rents for annual and interim re-certification
• Maintain and control confidential files and records
• Ensure that renting and advertising practices are not discriminatory; implement the resident selection procedure to ensure adherence to the site affirmative fair housing marketing plan and resident selection criteria, including all targeted occupancy requirements identified in the governing documents
• Assist the Property Manager in preparation for all site REAC reviews, management and occupancy reviews (MOR), investor site reviews and low income housing tax credit (LIHTC) reviews
• Prepare all paperwork for the On-site Property Manager for final approval prior to tenants moving in or transferring to different units
• Update and maintain accurate resident household information; submit required company, governmental, or agency reports in a timely manner
• Uphold all Fair Housing principles
• Identifying households with income reporting discrepancies and making rent adjustments
• Perform other duties as assigned

The above statement and list is only intended to represent the essential job functions and general nature of the work being performed. An Associate may be required to perform other duties. The employer reserves the right to revise this job description at any time and to require Associates to perform other tasks as circumstances or the needs of the business, or the work environment changes.

BENEFITS: MEDICAL, DENTAL, PAID SICK LEAVE, PTO AND 12 PAID HOLIDAYS. ELIGIBLE FOR BENEFITS AFTER 30 DAYS OF EMPLOYMENT.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Qualifications

Education

High School or better.

Experience

Must be Certified as Tax Credit Specialist and/or HUD Certified Occupancy Specialist.

Must have 2 years Tax Credit or Section 8 experience highly preferred.

• Bilingual in English and Spanish a plus.
• Must have strong knowledge of HUD regulations, forms, inspection criteria and processes and the low income housing tax credit program.
• Must be a 'hands on', team player that can work cooperatively with the manager, maintenance and residents to maintain this wonderful community.
• Must understand need to protect and adhere to resident and applicant confidentiality.
• Must have exceptional customer service skills.
• Must have experience in building and maintaining resident files in accordance with standard operating procedures.
• Ability to handle pressure due to complexity and time sensitivity.
• Experience working with EIV.
• Excellent organizational skills; attention to details, strong verbal and written communication skills.
• Computer proficiency (specifically in MS-Word, Excel, and Outlook) is a plus, as is familiarity with Yardi Voyager software.
• Basic math proficiency required.
• Highly motivated and able to work independently.

Licenses & Certifications

Certified Occupancy Spec.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.