Occupancy Specialist

Pratum Companies; Mount Healthy (OH); On-site; USD 23,866 - 33,992; Full time

Benefits offered by this job

Medical, Dental & Vision

Paid Vacation & Holiday

Retirement Savings Plan with company matching

Educational Assistance

Job summary

A property management firm in Mount Healthy, Ohio is seeking an Occupancy Specialist responsible for managing HUD/LIHTC annual certifications and ensuring compliance with all regulations. The ideal candidate will have over 2 years of experience in property management, strong knowledge of affordable housing programs, and will excel in a compliance-focused environment. This full-time role offers a competitive hourly pay of $21, potential bonuses, and benefits including medical, dental, and retirement savings with company matching.

Qualifications

• 2+ years of experience in property management.
• Knowledge of affordable housing programs and state/local housing regulations.
• Fluent in English with outstanding reading and writing skills.

Responsibilities

• Conduct, process, and manage HUD/LIHTC annual certifications.
• Lead tax-credit evaluation and auditing for compliance.
• Communicate effectively with residents and external agencies.

Skills

Property management experience

Knowledge of affordable housing programs

Regulatory compliance skills

Customer service skills

Education

Affordable housing certification preferred (LIHTC, HCCP, etc.)

Tools

Microsoft Office

Job description

Occupancy Specialist

We are seeking an accomplished and detail‑oriented Occupancy Specialist to join our property management team. The Occupancy Specialist will oversee a HUD/LIHTC affordable housing community. Reporting directly to the Community Manager, the Occupancy Specialist will be responsible for conducting, processing, maintaining, and managing HUD/LIHTC annual certifications while ensuring strict adherence to all regulatory requirements. This position is ideally suited for a proactive professional who excels in a compliance‑focused environment, demonstrates exceptional organizational skills, and is adept at managing multiple projects while fostering effective collaboration with both site and corporate teams.

Responsibilities

• Conduct, process, and manage HUD/LIHTC annual certifications
• Lead the tax‑credit evaluation process, initial certifications, and recertifications
• Audit resident files and recertification documentation to ensure compliance with program requirements
• Maintain accurate and complete resident files in accordance with regulatory standards
• Prepare for and support agency, owner, and investor audits and inspections, including responding to findings
• Monitor monthly compliance reporting and follow up on deficiencies
• Maintain procedures for record retention compliant with LIHTC regulations
• Work closely with the Regional and Community Manager and onsite staff to ensure consistent compliance practices, including determining eligibility for continued occupancy, processing potential resident applications, processing interim certifications as needed, and ensuring proper calculation of income, assets and rent levels
• Communicate effectively with residents, staff, and external agencies
• Remain up‑to‑date on all developing compliance requirements
• Demonstrate outstanding customer service and proactive, timely, responsive and professional communication skills that contribute to an environment characterized by professionalism, teamwork and mutual respect for staff

Qualifications

• 2+ years of experience in property management
• Knowledgeable with respect to affordable housing programs, LIHTC, federally‑assisted, and all state and local housing regulations
• Certified LIHTC TCS, (C3P), HCCP, COS, or equivalent affordable housing certification preferred
• Experience in the field of low‑income housing and tax credit programs, particularly public housing and Section Eight
• Computer literate, flexible and able to assist with all aspects of leasing and day‑to‑day property functions; experience with Microsoft Office
• Outstanding reading and writing skills required (fluency in English)
• Extensive experience and familiarity with affordable housing requirements (HUD, REAC etc.), including serving in a lead capacity with preparation and compliance
• Knowledge of laws and standards that apply to property management, such as Fair Housing Laws, Landlord‑Tenant Law, OSHA Standards, local and state building codes

Benefits

• Medical, Dental & Vision
• Prescription Drug Program
• Paid Vacation & Holiday
• Paid Personal/Sick Leave
• Company‑Paid Life Insurance
• Company‑Paid AD&D Insurance
• Company‑Paid Short‑Term Disability
• Company‑Paid Long‑Term Disability
• Supplemental Life Insurance
• Dependent Supplemental Life Insurance
• Educational Assistance
• Financial Planning
• Retirement Savings Plan with company matching

Compensation and Work Hours

This role is non‑exempt and has an anticipated hourly pay range of $21/hour for new employees, with potential discretionary bonuses, overtime eligibility, and full‑time benefits of 2 weeks paid vacation, 3 weeks sick leave, 11 paid holidays, and health & welfare benefits as outlined on the company’s website.