CEO Executive Admin

INSPYR Solutions; Elgin (IL); Remote; USD 70,000 - 85,000; Full time

Job summary

INSPYR Solutions is seeking an experienced CEO Executive Assistant to provide high-level support to the CEO. The role requires proactive management of priorities, communications, scheduling, and key relationships in a fast-paced environment.

Based in Elgin, IL or remote, the position offers $70,000-$85,000 plus a 10% bonus. The ideal candidate has 5+ years of C-suite support, superb organizational skills, discretion, and the ability to draft executive communications.

Qualifications

• 5+ years of direct support to C-suite executives.
• Experience supporting a CEO or senior executive in a fast-paced environment.
• Ability to manage competing priorities with minimal supervision.
• Strong written and verbal communication skills.
• Experience drafting communications on behalf of executives.
• Proficiency with productivity tools, calendar management platforms, CRM systems, and AI-enabled business tools.
• Strong research, organizational, and problem-solving skills.
• Ability to exercise sound judgment and maintain confidentiality.

Responsibilities

• Manage CEO inbox and follow-up on urgent matters.
• Coordinate a complex executive calendar and protect focus time.
• Prepare daily and weekly executive summaries.
• Create concise meeting briefs with background information and insights.
• Track actions and strategic initiatives to ensure accountability.
• Maintain records of key relationships and communications.
• Coordinate executive outreach and relationship-building activities.
• Prepare agendas and capture meeting outcomes.
• Serve as a trusted liaison for the CEO with discretion.
• Handle confidential information related to operations and strategy.

Skills

C-suite support

CEO support

Calendar management

Communication skills

CRM systems

AI tools

Confidentiality

Prioritization

Tools

Productivity software

Calendar platforms

CRM systems

AI-enabled tools

Job description

Title: CEO Executive Assistant

Duration: Full Time

Location: Elgin, IL or Remote

Compensation: $70,000 - $85,000 + 10% Bonus

Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.

Position Summary

We are seeking an experienced CEO Executive Administrator to provide high-level support to the Chief Executive Officer of a rapidly growing organization. This role goes beyond traditional administrative support and requires a proactive professional who can effectively manage executive priorities, communications, scheduling, and key business relationships. The ideal candidate is highly organized, exercises strong judgment, maintains strict confidentiality, and thrives in a fast-paced environment where priorities can shift quickly.

Key Responsibilities

• Manage and prioritize the CEO's inbox, including drafting correspondence, flagging urgent matters, and ensuring timely follow-up.
• Coordinate and manage a complex executive calendar, including scheduling, meeting preparation, conflict resolution, and protection of strategic focus time.
• Prepare daily and weekly executive summaries outlining priorities, upcoming meetings, action items, and key decisions.
• Create concise meeting briefs that provide relevant background information, discussion points, and stakeholder insights.
• Track action items, commitments, and strategic initiatives to ensure timely completion and accountability.
• Maintain records and communication history for key business relationships, clients, partners, and stakeholders.
• Coordinate executive outreach efforts, including personalized communications, gifting initiatives, and relationship-building activities.
• Prepare agendas, capture meeting outcomes, and monitor follow-up actions from executive meetings.
• Serve as a trusted point of contact on behalf of the CEO while maintaining professionalism and discretion.
• Handle sensitive and confidential information related to business operations, financial matters, and strategic initiatives.

Required Qualifications

• 5+ years of direct support to C-suite executives.
• Experience supporting a CEO or other senior executive in a fast-paced business environment.
• Proven ability to manage competing priorities with minimal supervision.
• Strong written and verbal communication skills.
• Experience drafting communications on behalf of executives.
• Proficiency with productivity tools, calendar management platforms, CRM systems, and AI-enabled business tools.
• Strong research, organizational, and problem-solving skills.
• Ability to exercise sound judgment and maintain confidentiality.

Preferred Background

• Experience within financial services, insurance, professional services, private equity, acquisitions, or other growth-oriented organizations.
• Exposure to executive travel coordination, strategic initiatives, and confidential business matters.
• Experience interacting with external clients, partners, and executive-level stakeholders.

About INSPYR Solutions

Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients’ business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other protected status. INSPYR Solutions complies with all applicable laws governing nondiscrimination in employment in every location in which the company has facilities.

Applicants requiring reasonable accommodation during the application or interview process should contact [e-mail] for assistance.

Information collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions' Privacy Policy and INSPYR Solutions' AI and Automated Employment Decision Tool Policy: https://www.inspyrsolutions.com/policies/. By submitting an application, you are consenting to being contacted by INSPYR Solutions through phone, email, or text.

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