Centralized Scheduler, Kleinert Kutz Call Center, New Albany, 8a-4:30p

UofL Health; New Albany (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

University of Louisville Physicians in New Albany, IN, is seeking a detail-oriented office administrator to maintain provider templates across department locations using Centricity. The role involves scheduling, processing time-off forms, and coordinating communications with providers and staff.

The ideal candidate will have a High School Diploma or higher, at least one year of office experience, and strong Excel skills.

Qualifications

• Strong written and oral communication.
• Proficiency in Microsoft Excel.
• Knowledge of Centricity helpful.
• Good computer and phone skills.
• Ability to adhere to deadlines.

Responsibilities

• Maintain provider and department templates.
• Receive ROF forms for time off and block provider templates in Centricity.
• Log ROF forms in binder and calendar and notify providers and staff.
• Attend meetings regarding templating.
• Create and maintain clinic schedules.
• Check templates daily for accuracy.
• Update templates based on management emails.
• Respond to emails about template changes.
• Run Centricity Business Informatics reports on the first day of each month.
• Perform other duties as assigned.

Skills

Strong communication

Office software

Education

High School Diploma or higher

Tools

Centricity

Microsoft Excel

Job description

Primary Location:

UofL Health - Hand Care New Albany

Address:

3605 Northgate CourtSuite 102New Albany, IN 47150

Shift:

First Shift (United States of America)

Job Description Summary:

UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center.
With more than 12,000 team members—physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals—UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.

Job Description:

JOB SUMMARY
Maintain provider templates for all department locations and making changes when necessary

JOB RESPONSIBILITIES

• Maintain provider and department templates
• Receive ROF (Request off Forms for Physicians) needing time off, days or just certain time blocking provider template in Centricity System for request days and or time off
• Logging (ROF) forms in binder and calendar when completed in Centricity and send e-mails out to providers, administrative staff, and management
• Attend any meetings with regards to templating.
• Create and maintain clinic schedules
• Checking templates daily for all clinics making sure days and times are correct on schedules
• Change template upon e-mail communication from management
• Respond to various e-mails in regards to template changes
• Run Centricity Business Informatics reports for all clinics on the first day of each month for the prior month.
• Other duties as assigned

Additional Job Description:

MINIMUM EDUCATION & EXPERIENCE

• High School Diploma or higher level of education
• Minimum one year office experience

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of computers, phones, fax
• Proficiency in Microsoft Excel
• Knowledge in Centricity helpful
• Good written and oral communication
• Ability to adhere to deadlines

WORKING CONDITIONS

• Office environment – office, sitting, computer, walking, lifting etc.

JOB REQUIREMENTS

• Candidates upon hire will complete an electronic I-9 verification.
• Only those candidates whose experience best meets our requirements will be contacted.
• University of Louisville Physicians is an Equal Opportunity Employer.