Centralized Scheduler, Kleinert Kutz Call Center, New Albany, 8a-4:30p

University of Louisville Physicians; New Albany (IN); On-site; USD 32,000 - 45,000; Full time

Job summary

University of Louisville Physicians is seeking an administrative professional to maintain provider templates across departments. You will handle time-off forms, schedule blocks, and communications to staff, ensuring accurate calendars for multiple clinics.

The role requires at least a high school diploma and one year of office experience, with strong Excel skills and familiarity with Centricity being advantageous. A reliable team member is essential for timely template updates.

Qualifications

• High School Diploma or higher level of education.
• Minimum one year office experience.
• Proficiency in Microsoft Excel and Centricity familiarity is a plus.

Responsibilities

• Maintain provider and department templates
• Receive ROF forms for time off and block scheduling in Centricity
• Log ROF forms and notify providers and staff via email
• Attend templating meetings
• Create and maintain clinic schedules
• Verify daily templates across all clinics for accuracy
• Update templates based on management communications
• Respond to template-related emails
• Run Centricity Business Informatics reports on the first day of each month

Skills

Excel proficiency

Centricity knowledge

Written and verbal communication

Adherence to deadlines

Education

High School Diploma or higher

Tools

Centricity

Job description

Primary Location: UofL Health - Hand Care New Albany Address: 3605 Northgate Court Suite 102 New Albany, IN 47150 Shift: First Shift (United States of America)

Job Description Summary

UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center. With more than 12,000 team members—physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals—UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.

Job Description

JOB SUMMARY

Maintain provider templates for all department locations and making changes when necessary

JOB RESPONSIBILITIES

• Maintain provider and department templates
• Receive ROF (Request off Forms for Physicians) needing time off, days or just certain time blocking provider template in Centricity System for request days and or time off
• Logging (ROF) forms in binder and calendar when completed in Centricity and send e-mails out to providers, administrative staff, and management
• Attend any meetings with regards to templating.
• Create and maintain clinic schedules
• Checking templates daily for all clinics making sure days and times are correct on schedules
• Change template upon e-mail communication from management
• Respond to various e-mails in regards to template changes
• Run Centricity Business Informatics reports for all clinics on the first day of each month for the prior month.
• Other duties as assigned

Additional Job Description:

MINIMUM EDUCATION & EXPERIENCE

• High School Diploma or higher level of education
• Minimum one year office experience

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of computers, phones, fax
• Proficiency in Microsoft Excel
• Knowledge in Centricity helpful
• Good written and oral communication
• Ability to adhere to deadlines

WORKING CONDITIONS

Office environment – office, sitting, computer, walking, lifting etc.

JOB REQUIREMENTS

• Candidates upon hire will complete an electronic I-9 verification.
• Only those candidates whose experience best meets our requirements will be contacted.
• University of Louisville Physicians is an Equal Opportunity Employer.

UofL Health is a fully integrated regional academic health system with nine hospitals, four medical centers, Brown Cancer Center, Eye Institute, nearly 200 physician practice locations and more than 1,000 providers in Louisville and the surrounding counties, including southern Indiana. Additional access to UofL Health is provided through a partnership with Carroll County Memorial Hospital. With more than 14,000 team members – physicians, surgeons, nurses, pharmacists and other highly-skilled health care professionals, UofL Health is focused on one mission: to transform the health of communities we serve through compassionate, innovative, patient-centered care.