Permit Specialist

NV Waterproofing & Foundation Repair; Manassas (VA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k) with 5% match

Medical, Dental, Vision

PTO accrual

Job summary

NV Waterproofing & Foundation Repair, located in Manassas, Virginia, is seeking a dedicated full-time Permit Specialist to join us. This role involves managing the permitting process while providing crucial administrative support for production projects throughout Northern Virginia and nearby areas.

Ideal candidates will exhibit strong organizational and communication skills, with preference given to those possessing prior experience in permitting or customer service. We emphasize a supportive team environment and offer exciting opportunities for growth within our company.

Qualifications

• 2+ years of administrative or customer service experience preferred.
• Strong written and verbal communication skills required.
• Ability to manage multiple tasks and follow up with urgency.

Responsibilities

• Provide administrative support for production projects.
• Manage the entire permitting process from start to finish.
• Communicate effectively with internal teams and local building departments.
• Keep project records accurate in the company CRM.

Skills

Organizational Skills

Communication Skills

Proactivity

Data Entry

Education

High School Diploma or Equivalent

Tools

Microsoft Office (Outlook, Word)

Job description

Benefits:

• 401(k)
• Vision insurance

NV Waterproofing & Foundation Repair, a regional leader in the waterproofing and foundation repair industry, is seeking a full‑time Permit Specialist to join our growing team.

Our mission is to redefine the construction industry by delivering an exceptional customer experience and building long‑term relationships based on trust, quality, and communication. We are just as committed to redefining the employee experience by creating a supportive work environment where team members are recognized, valued, and given opportunities to grow.

This position supports projects throughout Northern Virginia, Washington, D.C., and suburban Maryland. The Permit Specialist will primarily work in an office setting but must be comfortable occasionally traveling to local permitting offices, job sites, or client meetings as needed.

The Role

• Provide administrative and logistical support for production projects, including documentation, progress tracking, and data entry.
• Manage the permitting process from start to finish, including preparing applications, submitting permits, tracking approvals, posting permits when needed, scheduling inspections, and closing permits.
• Serve as a key point of communication between production, customers, internal teams, engineers, and local building departments.
• Review contracts, engineering plans, and project documents carefully before submitting permit applications.
• Follow up with urgency on pending permits, engineering reports, missing documents, and customer updates.
• Keep project records accurate and updated in the company CRM, i360.
• Strategically plan permit drop‑offs, pickups, and follow‑ups to keep projects moving efficiently.
• Take ownership of the permitting process and help create a smoother, faster, more remarkable customer experience.

Why Organized Professionals Choose NV Waterproofing & Foundation Repair

• Stable office‑based role with meaningful impact on production and customer experience.
• Opportunity to work with a growing company that values communication, accountability, and teamwork.
• Hands‑on role where your attention to detail directly helps projects move forward.
• Supportive team environment with opportunities to cross‑train and grow.
• Full benefits, including Medical, Dental, Vision, 401(k) with 5% match, PTO accrual, and more.

Who You Are

• Highly organized, detail‑oriented, and able to manage multiple moving pieces at once.
• A strong communicator who is professional, clear, and comfortable speaking with customers, internal teams, and county offices.
• Proactive and able to follow up with urgency until the job is done.
• Comfortable with data entry, documentation, and keeping records accurate.
• Able to work independently while following established processes and company guidelines.
• Comfortable using Microsoft Office, including Outlook and Word, as well as office equipment such as printers, copiers, phones, and voicemail systems.
• Willing to learn, take ownership, and support the team wherever needed.

Experience & Requirements

• High school diploma or equivalent required.
• Minimum of 2 years of related administrative, permitting, production support, construction office, or customer service experience preferred.
• Intermediate computer skills required.
• Strong written and verbal communication skills required.
• Must be able to lift up to 25 lbs. as needed and perform general office‑related physical tasks, including sitting, standing, walking, typing, reaching, bending, and occasional travel.