Centralized Payroll Manager

Hyatt Hotels; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading hospitality management company is seeking a Centralized Payroll Manager to oversee payroll processing and ensure compliance with regulations. The role requires strong organizational skills and the ability to manage sensitive information while working under pressure. The ideal candidate will have extensive payroll experience and proficiency in payroll systems.

Qualifications

• Minimum of 5 years payroll processing experience.
• Experience in a unionized environment is advantageous.

Responsibilities

• Process weekly payrolls for multiple properties.
• Prepare tax and regulatory reports and ensure paycheck distribution.
• Research payroll-related issues and present findings.

Skills

Interpersonal Skills

Communication

Organizational Skills

Attention to Detail

Data Integrity

Ability to Multitask

Problem Solving

Tools

Dayforce Payroll Systems

Microsoft Office

Job description

The job description provides a comprehensive overview of the company and detailed responsibilities for the Centralized Payroll Manager position. However, it can be improved for clarity and readability by reorganizing some sections and simplifying language where possible. Here is a refined version:

Highgate Hotels - Centralized Payroll Manager

Highgate is a leading real estate investment and hospitality management company, recognized for innovation and a strong presence in U.S. gateway markets such as New York, Boston, Miami, San Francisco, and Honolulu. Our expanding operations in Europe, Latin America, and the Caribbean, along with a portfolio valued over $20 billion and generating over $5 billion in revenue, position us as a trusted partner in the industry. We offer expert guidance through all stages of the hospitality property cycle, develop bespoke hotel brands, and utilize proprietary revenue management tools to maximize asset performance. Our executive team comprises some of the most experienced leaders in the hotel industry, and our corporate offices are located in London, New York, Dallas, and Seattle.

Position Overview

The Centralized Payroll Manager is responsible for ensuring the accurate and timely processing of payroll and related reporting, adhering to Highgate Hotels' policies and procedures.

Key Responsibilities

1. Process weekly payrolls for multiple properties.
2. Administer garnishments, track returned or stopped payments, and manage live check and direct deposit reversals.
3. Research payroll-related issues independently and present findings.
4. Understand payroll taxes as they relate to employee pay and W2s.
5. Perform administrative duties as required and contribute to a positive team environment.
6. Maintain confidentiality and trustworthiness in handling sensitive information.
7. Work with financial data, perform basic arithmetic, and cross-train in other accounting or hotel-related areas.
8. Prioritize tasks to meet deadlines and communicate effectively across departments.
9. Utilize and maintain time and attendance systems for payroll processing, including input/export of hours, modifications, and miscellaneous earnings/deductions.
10. Review and ensure accuracy of payroll data and reports such as daily labor, tips, overtime, and month-end summaries.
11. Prepare tax and regulatory reports, deduction schedules, and ensure proper paycheck distribution.
12. Stay informed about current payroll laws and regulations.
13. Record payroll journal entries and inform supervisors of any deviations or issues.
14. Respond to governmental inquiries and monitor timekeeping equipment.
15. Regularly visit properties as needed; residence in the Tri-State Area (NYC) is required.

Qualifications

• Minimum of 5 years payroll processing experience.
• Experience with Dayforce payroll systems preferred.
• Experience in a unionized environment and understanding of collective bargaining agreements is advantageous.
• Knowledge of union contribution requirements and payroll reporting.
• Strong interpersonal, communication, and organizational skills.
• Proficiency in Microsoft Office, especially Excel and Word.
• Attention to detail, accuracy, and data integrity.
• Ability to work under pressure, multitask, and meet deadlines.
• Effective verbal and written communication skills.
• Flexible hours to meet critical deadlines.
• Professional appearance and adherence to hotel standards.
• Ability to handle problems proactively and maintain confidentiality.