Centralized Payroll Manager

Highgate Hotels L.P.; New York (NY); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player in hospitality is seeking a Centralized Payroll Manager to oversee payroll processing for multiple properties. This role is crucial for maintaining compliance with payroll regulations and ensuring timely and accurate payroll for employees. The ideal candidate will have extensive experience in payroll processing, particularly in unionized environments, and will be adept at using payroll systems like Dayforce. You'll be part of a dynamic team that values attention to detail and effective communication, contributing to a positive workplace culture. If you thrive in fast-paced environments and are passionate about payroll management, this opportunity is perfect for you.

Qualifications

• 5+ years of payroll processing experience in unionized environments.
• Proficiency in Microsoft Office, especially Excel and Word.
• Strong interpersonal and organizational skills.

Responsibilities

• Process weekly payrolls for multiple properties and ensure accuracy.
• Monitor and prepare financial reports like daily labor and overtime.
• Stay informed of current payroll laws and regulations.

Skills

Payroll Processing

Microsoft Excel

Communication Skills

Attention to Detail

Problem-Solving Skills

Education

Bachelor's Degree in Finance or Accounting

Tools

Dayforce Payroll System

Job description

Compensation Type

Yearly

Highgate Hotels

Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco, and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Its portfolio of global properties exceeds $20B in asset value and generates over $5B in revenue. The company offers expert guidance through all stages of the hospitality property cycle, from planning and development to recapitalization or disposition. Highgate develops bespoke hotel brands and utilizes industry-leading revenue management tools to optimize performance and asset value. The executive team comprises experienced hotel management leaders, making Highgate a trusted partner for top ownership groups and major hotel brands. The company maintains offices in London, New York, Dallas, and Seattle.

Location

Overview

The Centralized Payroll Manager is responsible for the timely and accurate processing of payroll duties and reporting in accordance with Highgate Hotels policies and procedures.

Responsibilities

• Process weekly payrolls for multiple properties.
• Administer garnishments and track all returned or stopped garnishment payments.
• Handle live check reversals, direct deposit reversals, and track these processes to completion.
• Research payroll-related items independently and present findings.
• Understand basic payroll tax concepts related to employee pay and W2s.
• Perform additional administrative duties as needed.
• Contribute to a positive team environment.
• Maintain confidentiality and trustworthiness.
• Work with financial data and perform basic arithmetic functions.
• Cross-train in other accounting or hotel-related areas.
• Prioritize tasks to meet deadlines.
• Communicate effectively with other departments to achieve hotel goals.
• Utilize and maintain time and attendance systems for payroll processing, including input/export of hours and modifications.
• Review and ensure accuracy of payroll input and output.
• Monitor, prepare, and communicate financial reports such as daily labor, tips, month-end, and overtime reports.
• Prepare tax and regulatory reports as required.
• Manage deduction schedules and payments, including credit unions, garnishments, health & welfare, pensions, and union dues.
• Ensure proper paycheck distribution periodically.
• Stay informed of current payroll laws and regulations.
• Prepare and record payroll journal entries.
• Report unusual events or policy deviations to supervisors.
• Distribute reports as needed.
• Respond to governmental inquiries.
• Maintain timekeeping equipment.
• Regularly visit properties; residence in the Tri-State Area (NYC) is required.

Qualifications

• Minimum of 5 years payroll processing experience.
• Experience with Dayforce payroll system preferred.
• Payroll experience in unionized environments is preferred.
• Ability to interpret multiple collective bargaining agreements (e.g., IWA, Division A).
• Knowledge of union contribution requirements and payroll reporting.
• Strong interpersonal, communication, and organizational skills.
• Proficiency in Microsoft Office, especially Excel and Word.
• Attention to detail, accuracy, and data integrity.
• Ability to work in a fast-paced, multi-task environment with urgency.
• Flexible hours to meet deadlines.
• Friendly, courteous, and service-oriented demeanor.
• Effective verbal and written communication skills across all employee levels.
• Ability to listen, understand, and clarify concerns.
• Multitasking and prioritization skills.
• Attendance at hotel meetings and trainings.
• Maintaining personal appearance and grooming standards.
• Compliance with hotel standards and regulations for safe and efficient operations.
• Proactive problem-solving skills.
• Ability to understand and apply complex information from various sources.
• Maintain confidentiality of information.