Central Supply/ Medical Records

Arcadia Care; Springfield (IL); On-site; USD 42,000 - 60,000; Full time

Job summary

Arcadia Care on the Hill in Springfield, IL seeks a Central Supply/Medical Records professional to coordinate staffing for CNAs and RNs while ensuring compliance with staffing regulations. You will communicate across staff, track concerns, and manage medical supplies.

Responsibilities include scheduling, overtime reduction, hiring support, attendance tracking, and maintaining stocked nurse stations. The role supports resident transport coordination and daily operations.

Qualifications

• High-school diploma or equivalent.

Responsibilities

• Maintain schedule for CNAs and Nurses.
• Reduce overtime in nursing department.
• Assist in hiring CNAs and Nurses as needed.
• Maintain accurate time records; monitor attendance.
• Order and stock medical supplies for the facility.
• Ensure nurses stations are stocked.
• Organize nurse stations weekly.
• Organize rented equipment and returns.
• Assist with scheduling for resident transport.
• Other duties as assigned.

Skills

Scheduling experience

Communication skills

MS Office

Multi-tasking

Professional demeanor

Proactive problem-solving

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Job Summary:

Join the Arcadia on the Hill team as a Central Supply/Medical Records professional! As a key member of our nursing department, you will be responsible for ensuring appropriate staffing for our facility while maintaining staffing regulations. You will also communicate effectively with all staff, track Nursing employees' concerns, and maintain and order medical supplies as needed.

Central Supply/Medical Records

Join the Arcadia on the Hill team as a Central Supply/Medical Records professional! As a key member of our nursing department, you will be responsible for ensuring appropriate staffing for our facility while maintaining staffing regulations. You will also communicate effectively with all staff, track Nursing employees' concerns, and maintain and order medical supplies as needed.

Essential Duties and Responsibilities:

• Maintain schedule for Certified Nursing Assistants (C.N.A.s) and Nurses (RNs and LPNs)
• Reduce overtime to the best of your ability in the nursing department in conjunction with the DON/Assistant Director of Nursing (ADON) and Human Resources Director
• Assist in hiring new C.N.A.s and Nurses on an as needed basis communicating with the DON/ADON and HR Director
• Maintain accurate time records for the nursing department; ensuring to monitor attendance (Call-Offs, Tardies, and No Call, No Shows)
• Responsible for timely ordering and stocking of medical supplies for the facility
• Ensure that all nurses stations are stocked with the necessary supplies
• Organize nurse's stations on a weekly basis
• Organize all rented equipment (i.e. beds, wheelchairs, etc.,) and send back when not in use
• Assist with schedule and transport of residents and assist with scheduling for escort needs
• Other duties as assigned

Qualifications:

• Must possess, as a minimum, a high-school diploma or its equivalent
• Previous scheduling experience desired
• Strong oral and written communication skills
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multi-task, prioritize and work under pressure
• Professional appearance and demeanor
• Ability to be resourceful, tactful, and proactive in dealing with any issues that may arise

Physical Demands:

• Must be able to move intermittently throughout the workday
• Must be able to cope with the mental and emotional stress of the position
• Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum of 50 feet
• May be necessary to assist in the evacuation of residents during emergency situations

Join Us:

Arcadia Care Caregivers provide a level of personal caring that goes well beyond providing post-hospital rehabilitation and long-term skilled nursing care. We get to know you on a personal level, understand your motivations, connect with your family, and take on your goals as our own.