Medical Records/Central Supply

Kadima Healthcare Group; Pittsburgh (Allegheny County); On-site; USD 36,000 - 56,000; Full time

Job summary

Kadima Healthcare Group is seeking a hands-on Medical Records & Central Supply Coordinator for a combined 100% role in a long-term care setting. You will manage electronic health records and discharge processes while coordinating central supply, inventory, and vendor interactions to ensure smooth facility operations.

The position requires a High School Diploma, CNA preferred, and 1–2 years in an admin or supply role within SNF.

Qualifications

• High School Diploma or equivalent required; healthcare admin coursework preferred.
• CNA designation highly preferred, not mandatory.
• 1–2 years in admin or supply role in long-term care or SNF.

Responsibilities

• Maintain EHRs: create/update patient files and admissions.
• Coordinate central supply: inventory, orders, and delivery; equipment upkeep.

Skills

CNA

EHR software

Microsoft Office

Documentation

Physical stamina

Education

High School Diploma

Tools

PointClickCare

Job description

Medical Records Management (50%)

• Maintain Electronic Health Records (EHR): Create, update, and manage electronic and paper files for all new admissions.

• Conduct Documentation Audits: Perform routine checks on active and closed charts to ensure state compliance and timeliness of physician signatures.

• Manage Discharge and Thinning: Streamline current active charts according to facility policy and systematically organize overflow data.

• Process Information Requests: Act as the primary gatekeeper for legally authorized medical record disclosures, adhering strictly to HIPAA privacy guidelines.

• Coordinate Care Transitions: Assemble, verify, and securely close out clinical records upon resident discharge or death.

Central Supply Coordination (50%)

• Inventory Control: Audit and track daily stock levels in the central supply room and various nursing unit utility stations.

• Vendor Procurement: Place authorized supply orders with approved healthcare vendors while strictly managing the monthly facility budget.

• Logistics & Delivery: Receive shipments, crosscheck packing slips, organize storage bins, and physically distribute medical stock to floors.

• Equipment Maintenance: Inspect, clean, track, and safely store major specialty hardware, including IV poles and oxygen concentrators.

• Emergency Preparedness: Audit and replenish emergency crash carts daily to maintain immediate facility crisis readiness.

Qualifications & Skills

• Education: High School Diploma or equivalent required; some healthcare administration coursework preferred.

• Licensure: Certified Nursing Assistant (CNA) designation is highly preferred, but not mandatory, to ensure a strong grasp of clinical items.

• Experience: Minimum of 1–2 years working in an administrative or supply role within a long-term care or SNF environment.

• Technical Skills: Proficiency with standard nursing home EHR software (such as PointClickCare) and Microsoft Office.

• Physical Demands: Ability to lift up to 35–50 pounds, push supply carts, and remain on your feet for extended periods.