Central Offices - Deduction Specialist

OK Foods; Fort Smith (AR); On-site; USD 21,000 - 30,000; Full time

Job summary

Bachoco Group is seeking a detail-oriented clerical professional to analyze customer deductions and determine approval or denial, with reporting to the Customer Service Manager. The role involves resolving short payments, maintaining documentation, and coordinating with sales and AR teams.

Strong Excel and office software skills are required. Education includes a High School diploma; experience in clerical work is preferred.

Qualifications

• High School Education or Equivalent.
• 1 Year Experience in a Clerical Role.
• Ability to organize and prioritize work.
• Computer literate – basic to intermediate Excel and Microsoft Office software.
• Effective communication skills and ability to handle / resolve issues.
• Mathematical skills: arithmetic, fractions and decimals.

Responsibilities

• Request proper back up for short payments when customers do not provide detail
• Determine if short payments were properly or improperly taken, this will require constant communication with sales team, customer service team, and customers
• Contact customer if short payments were improperly taken and work to get re-payment from customer
• Creates credit memos for approval by Sales if properly taken
• Mantains documentation of communication with customers to update sales and accounting when needed
• Responsible for timely resolution of deductions
• Assist the Customer Service Team in the management of accrual monies and check requests when needed
• Gather information from SOI to verify short payments are taken correctly against pounds sold
• Update Sales Management and Accounts Receivable Department weekly on current status of open invoices with short payments
• Manage and organize customer claims email on further processed back up
• Other duties as required from management

Skills

Clerical experience

Communication skills

Organizational skills

Mathematical skills

Education

High School Education or Equivalent

Tools

Excel

Microsoft Office

Order processing systems

Contact Management systems

Job description

Bachoco Group is a leading multi-business and multiprotein producer, and one of the top ten largest globally, with over 40,000 employees.We offer a wide portfolio of products, including chicken, eggs, pork, beef, pet food, and more. Through Bachoco USA, we deliver high-quality chicken products to the U.S. market, serving retail, food service, and national accounts through our fully integrated operations, which include farms, hatcheries, feed mills, and processing plants.

Join us and be part of our success!

Summary: Analyze and make the determination if a deduction is approved or denied, and to properly process through the accounting system. This position reports to the Customer Service Manager.

Essential Duties and Responsibilities:include the following. Other duties may be assigned.

• Request proper back up for short payments when customers do not provide detail
• Determine if short payments were properly or improperly taken, this will require constant communication with sales team, customer service team, and customers
• Contact customer if short payments were improperly taken and work to get re-payment from customer
• Creates credit memos for approval by Sales if properly taken
• Maintains documentation of communication with customers to update sales and accounting when needed
• Responsible for timely resolution of deductions
• Assist the Customer Service Team in the management of accrual monies and check requests when needed
• Gather information from SOI to verify short payments are taken correctly against pounds sold
• Update Sales Management and Accounts Receivable Department weekly on current status of open invoices with short payments
• Manage and organize customer claims email on further processed back up
• Other duties as required from management

Education Requirements

• High School Education or Equivalent

Requirements:

• 1 Year Experience in a Clerical Role
• Ability to organize and prioritize work
• Computer literate – basic to intermediate Excel and Microsoft Office software
• Effective communication skills and ability to handle / resolve issues.
• Mathematical Skills: Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.

Supervisory Responsibilities:This job has no supervisory responsibilities.

Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills:Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Good communication skills – oral and written

Mathematical Skills:Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:To perform this job successfully, an individual should have knowledge of Contact Management systems; Order processing systems; Spreadsheet software and Word Processing software.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear.

Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

An Equal Opportunity Employer to include women, minorities, veterans and persons with disabilities.