Central Office Secretary-HR/Professional Development

Administration Building; Warren (MI); On-site; USD 22,000 - 31,000; Full time

Job summary

Warren Consolidated Schools Administration Building in Warren, Michigan is seeking a Central Office Secretary for HR/Professional Development. The role provides secretarial support to district administrators, handles communications with staff and the public, and ensures compliance with financial and administrative requirements.

The position is full-time, with an 8-hour day, 261 days per year, and a probationary pay rate of $19.05 per hour rising to $20.02 after 45 days.

Qualifications

• High School diploma or equivalent is required.
• Five years' experience supporting an administrator is required.
• Must pass a basic skills assessment with 80% on file with HR.

Responsibilities

• Attend meetings and convey/gather information for tasks.
• Verify accuracy of attendance records (Kronos) to comply with policy.
• Coordinate programs and activities to deliver services per guidelines.
• Evaluate situations and direct to appropriate personnel for resolution.
• Maintain inventories of supplies and materials for item availability.
• Monitor district activities for compliance with financial and administrative requirements.
• Perform general and program-specific clerical duties for materials.
• Prepare written materials (reports, memos, letters) for reference.
• Process documents and disseminate information to parties.
• Receive and screen inquiries from staff, parents, and vendors.

Skills

Admin support experience

Office procedures

Basic skills assessment

Education

High School diploma or equivalent

Job description

Central Office Secretary-HR/Professional Development

Warren Consolidated Schools Administration Building - Warren, Michigan Open in Google Maps

Job Details

Job ID: 5978164

Application Deadline: Posted until filled

Posted: Oct 30, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

The job of a Central Office Secretary was established for the purpose(s) of providing secretarial duties to support assigned administrative personnel; communicating information to staff members, the public and other districts; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested.

BARGAINING UNIT MEMBERS WILL BE CONSIDERED FIRST

Overview ofHR/Professional Development Responsibilities:

• Develop District Professional Development Plan, through coordinated efforts with Office of Curriculum and Instruction, for submission to Michigan Online Edcuator Certification System (MOECS).
• Create State Continued Education Clock Hours (SCHECHS) eligible courses in District Professional Learning Portal.
• Liaison for request to attend professional development outside of the District.
• Maintain and update professional learning attendance in Professional Learning Portal.
• Maintain absences related to professional learning in the District's absence reporting system.

Work Year :
8.0 hours/day
8:00am-4:30pm
261days/year

Probationary Pay Rate :
$19.05/hr. for 1st 45 Worked Days then moves to $20.02/hr.

Qualifications :

High School diploma or its equivalent. Five years' experience supporting an administrator required. General knowledge of office procedures and equipment. Must pass basic skills assessment, pertinent to position qualifications, at 80% on file in the Human Resources Department. If testing is not on file, selected candidates will be contacted for testing.

Basic Responsibilities :

• Attend meetings as assigned (e.g. staff meetings and interviews) for the purpose of conveying and/or gathering information required to perform functions.
• Verify and ensure accuracy of attendance records (i.e. Kronos) for employees for the purpose of complying with District attendance policy.
• Coordinate a variety of programs and activities (e.g. meetings, site in-service day activities, workshops, computer testing, conferences, field trips) for the purpose of delivering services in conformance to established guidelines.
• Evaluate situations (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintain inventories of supplies and materials for the purpose of providing item availability
• Monitor assigned district activities and/or program components for the purpose of coordinating activities and providing compliance with established financial, legal, and/or administrative requirements.
• Perform record keeping (confidential and non-confidential), general and program specific clerical functions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assigned administrator and/or site with necessary materials.
• Prepare written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Process documents and materials for the purpose of disseminating information to appropriate parties.
• Receive and screen by phone or in person from parents, community representatives, vendors, and District personnel for the purpose of providing information or directing to appropriate parties.
• Research a variety of topics (e.g. current practices, policies, etc.) for the purpose of providing information for addressing a variety of administrative requirements.
• Respond to inquiries from a variety of internal and external parties (e.g. staff, applicants, parents, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Maintain regular attendance and punctuality for the purpose of ensuring efficient delivery of services to the District.
• Occasionally assist other personnel for the purpose of supporting them in the completion of their work activities.

Working Environment

Some lifting, carrying, pushing and/or pulling

Significant fine finger dexterity

Sitting – 75%, walking – 15%, standing - 10%

Other Information

AFSCME Salary Grade: Local 1815 Clerical “E”

FLSA Status: Non-Exempt

Position Type: Full-Time

Salary: $19.05 Per Hour