Substitute Secretary

Warren Woods Public Schools; Warren (MI); On-site; USD 17,000 - 24,000; Full time

Job summary

Warren Woods Public Schools in Warren, Michigan seeks a Substitute Secretary to provide confidential secretarial and clerical support to administrators and staff, ensuring an efficient office and a safe environment.

Ideal candidates will have a high school diploma, strong keyboarding skills (50 WPM+), and proficiency in Microsoft Office, with excellent English communication and professional demeanor.

Qualifications

• High school diploma or equivalent required.
• Typing at least 50 WPM with accuracy; basic bookkeeping and filing skills.
• Proficiency in Microsoft Office or equivalent.
• Clear, effective English communication in speaking and writing.

Responsibilities

• Greet and direct callers and visitors; respond to inquiries and relay messages.
• Perform data entry and general clerical duties.
• Operate standard office equipment.
• Support administrators and staff to maintain an efficient office environment.
• Other duties as assigned.

Skills

High school diploma

Secretarial skills

Data entry

Microsoft Office

English communication

Telephone etiquette

Integrity

Interpersonal skills

Diversity awareness

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Substitute Secretary

Warren Woods Public Schools District - Warren, Michigan Open in Google Maps

This job is also posted in Warren Woods Public Schools

Job Details

Job ID: 5788092

Application Deadline: Posted until filled

Re-Posted: Jul 01, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

SUMMARY: Performs confidential secretarial and clerical responsibilities necessary for an efficient and effective office, that assists the Administrator or designee and District staff in the performance of responsibilities so that a safe environment and effective clerical duties are provided.

QUALIFICATIONS

• Have earned a high school diploma or equivalent
• Demonstrate excellent secretarial skills, including at least 50 words per minute at the keyboard with a minimum number of errors, general bookkeeping skills, organizational and filing skills, and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentations, and telecommunications.
• Be proficient in the use of Microsoft Office or an equivalent computer program.
• Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
• Demonstrate appropriate telephone etiquette, with proper voice inflection.
• Have excellent integrity and demonstrate good moral character and initiative.
• Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including difficult and emotional situations.
• Requires a strong comfort level around people of all different types of backgrounds and of young people of all ages.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greets, screens, assists and directs callers and visitors; responds to inquiries; provides information; takes and relays messages, etc.
• Must be able to consistently greet people warmly both in person and on the phone.
• Performs data entry functions
• Administers appropriate first aid and medication when needed.
• Operates standard office equipment.
• Performs other related functions as assigned or required.

OTHER SKILLS and ABILITIES

Proficient in use of a personal computer and related software. Ability to communicate clearly & concisely, both orally and in writing. Ability to develop effective working relationships with students, staff and the school community. Ability to perform duties with awareness of all district requirements and Board of Education policies.

WORKING CONDITIONS

Language Skills – Ability to read, analyze, and interpret documents. Ability to write, correspondence. Ability to effectively presenting information and respond to questions from administrators, staff, parents and students.

Mathematical and Reasoning Skills – Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Physical Demands – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Substitute’s work within an office setting and move about as needed. The job typically requires minimal physical exertion; individuals in this position may have to be on their feet throughout the workday. The person in this position needs to occasionally move about inside the office and building. In addition, the person may need to occasionally push or lift equipment or boxes. The employee may be required to travel to other buildings occasionally. The employee will need specific vision abilities to perform office work. The employee may be required to meet multiple demands from several people and interact with the public and other staff.

Work Environment – The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderate to loud. Duties are performed primarily indoors.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

DISTRICT POLICY

In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the American with Disabilities Act of 1990, and the Elliott-Larsen Civil Rights Act of 1977, it is the policy of the Warren Woods School District that no person (or student) shall, on the basis of race, color, religion, national origin or ancestry, gender, sex, age, disability, height, weight, or marital status be excluded from participation in, be denied the benefits of, or be subjected to discrimination during any program or activity or in employment. For information, contact [phone]. Inquiries related to discrimination on the basis of disability should be directed to: Stacie Sward, 504 Coordinator, 12900 Frazho Road, Warren, MI 48089 [phone]. Email: [e-mail] Direct all other inquiries related to any other discrimination to: Stacey Denewith-Fici, Superintendent 12900 Frazho Road, Warren, MI 48089. [phone]. Email: [e-mail]

Position Type: Substitute

Salary: $15 Per Hour

Contact Information

• Stacey Denewith-Fici
• 12900 Frazho Rd
• Warren, Michigan 48089
• Phone: [phone]
• Email: [e-mail]