Coordinator of Substitute & Absence Management

Paulding County Schools; Dallas (GA); On-site; USD 61,000 - 91,000; Full time

Job summary

Paulding County Schools in Dallas, Georgia is seeking a Coordinator of Substitute & Absence Management to oversee the substitute program and absence management system, including onboarding actions and processing forms. The role handles HR ATS updates, certifications verification, orientations, training, and data reporting.

The position requires strong clerical skills, high school diploma, and GCIC training; it operates in an office setting under the Executive Director of Human Resources, with

Qualifications

• High school diploma or GED required.
• Three (3) years of clerical or secretarial experience with frequent public contact preferred.
• Intermediate skills in word processing, spreadsheets, and written communication.
• Must be able to obtain and maintain the GCIC Security & Integrity Training Certification.

Responsibilities

• Coordinate onboarding actions and changes, process electronic forms and substitute applications, and update the HR ATS and absence management platform.
• Verify certification through GAPSC and coordinate substitute orientations and annual training.
• Maintain absence management data and distribute information to schools and substitutes as needed.
• Serve as liaison for substitutes and departments to assist with onboarding documents in HR Records system.
• Provide Absence Management user information and support for site administrators and employees.

Skills

Word processing

Spreadsheets

Written communication

GCIC Certification

Education

High school diploma or GED

Job description

Coordinator of Substitute & Absence Management

Paulding County Schools DISTRICT OFFICE - Dallas, Georgia Open in Google Maps

Job Details

Job ID: 5928297

Application Deadline: Sep 24, 2026 11:59 PM (Eastern Standard Time)

Posted: Sep 15, 2026 4:00 AM (UTC)

Starting Date: Oct 14, 2026

Job Description

Job Summary: The Coordinator of Substitute & Absence Management is a vital and supportive member of the PCSD team, working collaboratively with educators, support staff, and administration to achieve the shared goal of ensuring all students receive the education they need to succeed both today and tomorrow. This role is performed within a office environment, overseen by Executive Director of Human Resources, where teamwork and dedication to student success are paramount.

JOB DESCRIPTION

Position Title: Coordinator of Substitutes and Absence Management

Salary Schedule: PCSD Classified

Department: Human Resources

Job Code:

Reports To: Executive Director of Human Resources

Work Schedule: Annual/8 hours per day

Grade/Level: CLCOR

FLSA: Exempt

Primary Function: Coordinates the substitute program and absence management system including onboarding actions or changes to include processing electronic forms and substitute applications, updating information in the HR Applicant Tracking System and absence management platform, verifying certification through the GAPSC website; coordinates substitute orientations, professional learning, and annual training requirements.

Working Conditions:

Physical Demands:

• Office Environment
• Dexterity of hands and fingers to operate a computer keyboard
• Constant Interruptions
• Ability to sit or stand for extended periods of time
• Works without constant direction
• Hearing and speaking to exchange information
• Able to lift up to 25 lbs., to receive and organize materials
• Bending at the waist, kneeling, or crouching to file materials

Qualifications:

• Minimum of a high school diploma or GED
• Three (3) years of clerical or secretarial experience involving frequent public contact, school district experience preferred
• Intermediate level skills in word processing, spreadsheets, and composing written communication
• Must be able to obtain and maintain the GCIC Security & Integrity Training Certification

The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

Essential Functions:

1. Coordinates onboarding actions or changes to include processing electronic forms and substitute applications, updating information in the HR Applicant Tracking System (ATS), and verifying certification through the GAPSC website; uses the HR ATS to retrieve applicant and employee information and enter new substitute data for processing.
2. Creates and maintains Absence Management database information for employees and substitutes. Disperses information to schools and substitutes as needed.
3. Maintain substitute information page on the website.
4. Monitors daily absences by working with school administrators to resolve “unfilled” or “failed to fill” absences.
5. Gathers data and contacts the vendor for technical support as needed; generates daily, monthly or annual reports for administration and sites as needed and requested; provides Absence Management user information and support for site administrators and employees.
6. Retrieves substitute information from the HR Applicant Tracking System workflow. Serves as a liaison with substitutes and departments (Nutrition/Transportation/Nursing) to handle questions or offer assistance completing substitute onboarding documents in the HR Records system.
7. Coordinates internal substitute orientation for new substitutes and refresher training and annual professional learning for existing substitutes.
8. Serves as a liaison for staff by providing assistance with HR job fairs and application inquiries
9. Serves as back up for fingerprinting/background checks for employees, contractors, and volunteers
10. Serves as back up for badges for employees, contractors, and volunteers
11. Provides Absence Management user information and employment paperwork for substitutes during application and hiring process; enters new substitute information into TalentEd, Payroll and Absence Management databases.
12. Manages the annual purging of the Absence Management database and substitute applications in TalentEd.
13. Assist and participate in special events sponsored by the Human Resources Department.
14. Serves as final authority on substitute performance concerns and determines eligibility for continued employment.
15. Establishes and maintains cooperative and effective relationships with others.
16. Learns applicable sections of the State Education Code and other applicable laws.
17. Learns District organization, operations, policies, and objectives.
18. Adheres to legal statutes, organizational rules and community standards.
19. Maintains successful working relationships with co-workers.
20. Manifests emotional stability and maturity in all phases of job performance.
21. Treats confidential information and sensitive situations with discretion and avoids gossip.
22. Presents a professional image when representing Paulding County Schools through words, action and dress.
23. Other duties as assigned by the Superintendent or designee.

All staff are expected to fully adhere to the ethical standards set forth by the Georgia Professional Standards Commission, continuously demonstrating a strong understanding of the tasks and responsibilities their roles require. Moreover, they must embody the core belief that every action we take is driven by a commitment to the best interests of our students.

Applicants will be selected for interview. Please do not contact local schools.

• It is the policy of the Paulding County School District not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service.
• Vacancies posted for a minimum of ten (10) calendar days.Emergency vacancies posted for a minimum of five (5) calendar days.
• The Paulding County School District uses the E-Verify system to verify eligibility for employment in the United States.

Position Type: Full-Time

Salary: $60,634.23 to $90,975.81 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 3236 Atlanta Highway
• Dallas, Georgia 30132
• Phone: [phone]
• Email: [e-mail]