Center Operations & Programs Coordinator

WPI; Massachusetts; On-site; USD 50,000 - 65,000; Full time

Job summary

Worcester Polytechnic Institute (WPI) in Worcester, MA seeks an Operations Coordinator / Administrative Assistant to manage daily Center operations, assist with budgeting, invoicing in Workday, and coordinate events. This on-site role supports the STEM Education Center and CMSN ecosystem, ensuring smooth communications and effective office management.

The ideal candidate has an Associate’s degree (Bachelor’s preferred), 3+ years of office experience, strong organizational skills, and proficiency

Qualifications

• Associate's degree required.
• Bachelor's degree preferred.
• At least three years of relevant office work experience.
• Strong ability to manage, plan, and prioritize multiple tasks with attention to detail in a fast-paced environment.
• Excellent written and verbal communication skills.
• Competency with office and communication tools (e.g., Microsoft Office, Google Suite) and willingness to learn new systems.
• Experience with Workday and payroll systems preferred.
• Demonstrated skills in managing, analyzing, and projecting budgets and producing reports.
• Ability to create flyers, newsletters, announcements, and webpages.
• Ability to work independently and as part of a team, with a high level of professionalism and discretion.

Responsibilities

• Provides administrative support for the STEM Education Center and its team; works with the Executive Director.
• Manages daily operations and administrative functions; handles inquiries, supplies, IT and facilities tasks.
• Coordinates meetings, reserves rooms, and drafts center communications on deadlines and updates.
• Maintains a welcoming office environment for center members, students and guests.
• Recruits, trains, and supervises center student assistants; manages timesheets and payroll.
• Monitors center accounts and grants, rectifies discrepancies per university policies.
• Supports invoicing in Workday for various programs and partners.
• Oversees contract administration and creates budget documents for planning and reporting.
• Supports communications and events; newsletters, CMS roster, promotional materials, conferences.

Skills

Office admin

Budgeting

Communication

Payroll knowledge

MS Office/Google Suite

Event planning

Project coordination

Team collaboration

Workday experience

Education

Associate's degree

Bachelor's degree preferred

Tools

Workday

Drupal

WordPress

Job description

Worcester Polytechnic Institute (WPI) in Worcester, MA seeks an Operations Coordinator / Administrative Assistant to manage daily Center operations, assist with budgeting, invoicing in Workday, and coordinate events. This on-site role supports the STEM Education Center and CMSN ecosystem, ensuring smooth communications and effective office management.

The ideal candidate has an Associate’s degree (Bachelor’s preferred), 3+ years of office experience, strong organizational skills, and proficiency