Center Operations & Finance Administrator

simon; Peabody (MA); On-site; USD 33,000 - 56,000; Full time

Job summary

Simon Property Group's Northshore Mall is seeking an Office Manager to support the center management office. You will coordinate administrative tasks, oversee staff, and ensure timely processing of documents and reports for the management team.

Key duties include handling Accounts Payable/Receivable, procurement, lease administration in Salesforce, rent processing, insurance documents, and supporting payroll for in-house hourly staff.

Qualifications

• High school diploma or equivalent required; some college preferred.
• 3-5 years of administrative office experience in a fast-paced environment.
• Supervisory and coaching skills with ability to delegate tasks.
• Knowledge of administrative procedures and customer service principles.
• Aptitude for understanding financial reports and extracting information.
• Accounts Payable/Receivable experience using Yardi.
• Proficiency with Microsoft Office, Salesforce, and web-based tools.

Responsibilities

• Provide administrative support and ensure staff support across departments.
• Manage Accounts Payable, Accounts Receivable, procurement card, and petty cash; assist with budgeting/forecasting.
• Coordinate and support short-term leasing; administer lease agreements in Salesforce; process rent, certificates, and insurance documents.
• Oversee Fleet Management: PIN maintenance, reconciliations, and vehicle maintenance forms.
• Create and maintain documents for service agreements; track DocuSign and insurance docs.
• Perform general office tasks: ordering supplies, drafting documents, reporting policies and procedures.
• Support marketing events, sponsorships, collateral management, and gift card sales if applicable.
• Assist with hiring/training of Administrative Assistant/Receptionist and performance evaluations.
• Process weekly payroll for in-house hourly employees; prepare documents for new hires and submit for Workday approval.

Skills

Supervisory skills

Time management

Communication

Financial reporting understanding

Education

High school diploma or equivalent

Some college preferred

Tools

Microsoft Office

Salesforce

Yardi

Job description

Simon Property Group's Northshore Mall is seeking an Office Manager to support the center management office. You will coordinate administrative tasks, oversee staff, and ensure timely processing of documents and reports for the management team.

Key duties include handling Accounts Payable/Receivable, procurement, lease administration in Salesforce, rent processing, insurance documents, and supporting payroll for in-house hourly staff.