Center for Simulation & Immersive Learning Administrative Manager (Simulation/Clinical Labs) - #Staff

Johns Hopkins University; Baltimore (MD); Hybrid; USD 64,000 - 113,000; Full time

Job summary

Johns Hopkins University—Center for Simulation & Immersive Learning—seeks an Administrative Manager to provide strategic and day-to-day management of finances, HR, and operations for the center. The role leads programs, budgets, payroll, and facilities oversight, reporting to senior administrators within the School of Nursing.

The incumbent will guide simulation/educational initiatives, supervise staff, design procedures, and ensure compliance with university policies.

Qualifications

• Bachelor’s Degree in Finance, Accounting, Business or related field.
• Master’s degree preferred or related advanced degree is a plus.
• Experience in center/unit administration, finance, HR, and operations is expected.

Responsibilities

• Develop and manage annual operating budgets and perform budget analysis.
• Oversee financial processes, payroll, procurement, and reporting.
• Supervise staff, manage HR support, and coordinate strategic initiatives.
• Partner with senior leadership on resource planning and risk management.

Skills

Budgeting

Financial Administration

Human Resources Management

Operational Oversight

Oral and Written Communications

Regulatory Compliance

Education

Bachelor’s Degree in Finance/Accounting/Business

Master’s Degree preferred

Tools

Microsoft Excel

SAP or equivalent

Job description

We are seeking a Center for Simulation & Immersive Learning Administrative Manager who will be responsible for overall administrative, financial and/or operational management for a center/unit/small department within a school or larger department. This position provides strategic and day-to-day oversight of administrative and financial matters. Areas of focus may include finance; human resources; academic, research, or clinical operations; compliance; infrastructure matters. The Administrative Manager is generally responsible for some or all of the following: staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; faculty, staff, and student payroll; financial functions and processes; program planning and implementation; facilities/space management oversight.

The Administrative Manager provides high-level administrative, financial, staff, and program leadership for the Johns Hopkins School of Nursing Center for Simulation & Immersive Learning. The position advances sustainable, high-quality operations across simulation-based education, immersive learning, outreach, scholarship, and innovation.

Specific Duties & Responsibilities

Financial Management

• In partnership with administrative leadership and financial staff, participate in the development of annual operating budget(s) and assist with budget analysis and evaluation.
• Provide fiscal planning, management, and oversight of assigned budgets, e.g. operating, discretionary, gift/endowment, salary.
• Oversee annual planning and preparation for general and/or sponsored funds budgets.
• Oversee or review monthly account statements, verify expense allocation, identify and ensure the correct processing of payroll and non-payroll transactions to correct or resolve discrepancies
• Prepare or oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.
• Oversee the procurement process for all assigned accounts.
• Provide back-up documentation and explanation in response to audit requests.
• Prepare financial projections
• Advise leadership on resource needs and financial risks
• Remain up to date on changes in university, school, and departmental financial policies.
• Develop, update, and amend financial procedures.
• Develop and maintain various finance management systems.
• Design and produce various monthly, quarterly, and annual reports as requested.

Administration

• Manage the planning, production, and execution of key events or other activities.
• Responsible for managing projects and maintaining budgets.
• Mentor staff and provide support for training.
• Monitor staff workloads, prioritize work efforts and advocate for additional resources as necessary.
• Partner with senior administrator and/or department/divisional leadership on coordination and completion of various strategic initiatives.
• Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration in collaboration with school/department leadership.
• Develop administrative policies and procedures needed to ensure smooth operations.
• Manage space and facilities issues specific to the assigned area.

Human Resources

• Work with departmental/divisional Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover.
• Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly.
• Support faculty and staff supervisors in human resources administration: e.g. help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning.
• Ensure human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc.

Operations and Program Management

• Responsible for the planning and implementation of activities of the specific academic, clinical, research, or programmatic area.
• Other duties as assigned.

In addition to the duties described above

Simulation Operations, Utilization, and Staff leadership.

• Lead the Center's simulation portfolio across academic, interprofessional, continuing education, and external programs.
• Supervise simulation staff; set priorities and performance expectations; manage workload, scheduling, onboarding, and professional development; and use utilization and quality data to guide staffing, resources, and program growth.

Financial Stewardship and Sustainability.

• Develop and manage the Center's operating and project budgets; monitor revenue, expenses, risk, and performance; and provide forecasts and dashboards to leadership.
• Support pricing, cost recovery, and revenue-generating programs, including fellowships, visiting scholars, supplemental simulation education, and consultation services.

Accreditation, Quality, and Compliance.

• Maintain readiness for simulation accreditation and quality review through policy oversight, evidence collection, outcomes tracking, reporting, and site visit preparation.
• Manage and update policies and procedures in alignment with the Center’s needs and the strategic priorities of the SON.

Grants, Research, Scholarship, and Innovation.

• Provide program-management support for grants, research, scholarly projects, and technology pilots, including proposal development, budgets, project plans, milestones, reporting, and coordination with investigators and institutional offices.
• Track funding, publications, presentations, partnerships, learner reach, and other measures of impact.

Required

• Advanced proficiency with Microsoft Excel and enterprise financial/reporting systems (e.g., SAP or equivalent), including budget development, forecasting, reconciliation, data analysis, and executive-level dashboard reporting.
• Demonstrated ability to manage multiple complex, interdependent programs and translate utilization, financial, quality, and outcome data into operational decisions.

On-Call or Non-Standard Work Hour Requirements

• The position is not routinely on call.
• Occasional early-morning, evening, or weekend hours may be required for simulation activities, accreditation visits, outreach programs, special events, urgent operational needs, or time-sensitive grant and research deliverables.
• Limited travel may be required.

Minimum Qualifications

• Bachelor’s Degree in Finance, Accounting, Business or related field.
• Four years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Master’s Degree in related field.
• Supervisory experience.
• Experience with simulation/education management, and familiarity with administration, accreditation documentation, and program evaluation in nursing, healthcare, higher education, or simulation-based education.
• Experience administering a simulation center, clinical education program, academic center, or similarly complex service-oriented unit.
• Demonstrated success cultivating cross-disciplinary partnerships, developing outreach or revenue generating programs, and communicating effectively with senior leaders, faculty, staff, learners, external partners, and donors.

Technical Skills & Expected Level of Proficiency

• Budgeting - Intermediate
• Financial Administration - Intermediate
• Financial Documentation and Reporting - Intermediate
• Human Resources Management - Intermediate
• Operational Oversight - Intermediate
• Oral and Written Communications - Intermediate
• Regulatory Compliance - Intermediate

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Administrative Manager

Job Posting Title (Working Title): Center for Simulation & Immersive Learning Administrative Manager (Simulation/Clinical Labs)

Role/Level/Range: ATP/04/PD

Starting Salary Range : $64,470 - $112,850 Annually ($88,660 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule : Monday - Friday 8:30-5:00 (Occasional early-morning, evenings, and weekends)

FLSA Status: Exempt

Location : Hybrid/School of Nursing

Department name: Simulation/Clinical Labs

Personnel area: School of Nursing

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.