Assistant Administrator - Clinical

The Johns Hopkins University; Baltimore (MD); Hybrid; USD 88,000 - 154,000; Full time

Job summary

The Johns Hopkins University in Baltimore, MD, seeks an Assistant Administrator - Clinical in the School of Medicine, Transplant Surgery. The role provides leadership for administrative, financial and operational activities within a large academic department and reports to the Administrator.

It supports program implementation and departmental objectives. Key duties include budgeting, financial analysis, HR coordination, staff leadership, and space planning, with a strong emphasis on compliance

Qualifications

• Bachelor’s degree in Finance, Accounting, business, healthcare administration or related field.
• Six years of progressively responsible professional-level administrative and financial experience in an academic/clinical/research department.
• Education may substitute experience per JHU equivalency formula.

Responsibilities

• Participate in annual budget planning, projections and reporting.
• Provide financial analysis and program planning support.
• Advise on resource needs and financial risks for the department.
• Oversee fiscal management for sponsored research funding and other accounts.
• Provide complex financial and other reports.
• Develop administrative workflow systems aligned with departmental goals.
• Supervise/indirectly manage financial and administrative staff.
• Develop and promote policies to improve department operations.

Skills

Financial administration

Financial reporting

HR management

Operational oversight

Oral and written communications

Project management

Strategic planning

Education

Bachelor’s degree in Finance/Accounting/Business/Healthcare Admin

Job description

The Department of Surgery is seeking an Assistant Administrator - Clinical to provide leadership and manages administrative, financial and operational activities of a large academic or research department and reports directly to an Administrator. The Assistant Administrator will focus on assigned areas of responsibility which may include financial management, strategic projects and initiatives, research and/or academic administration, human resources, staff leadership, and facilities/space planning. The Assistant Administrator supports the implementation of the department’s programs and objectives.

Specific Duties & Responsibilities

Financial Management

• Participate in annual budget planning and preparation, projections, and reporting.
• Provide financial analysis and program planning support.
• Advise on resource needs and financial risks facing the department.
• Oversee fiscal management for sponsored research funding and other accounts: e.g. general funds, gifts, endowments, student scholarships and petty cash funds.
• Provide complex financial and other reports.
• Oversee financial analysis processes, analyze business critical systems, and proactively resolve issues.
• Ensure compliance with accounting policies and procedures and ensure that grants and contracts are administered appropriately.
• Prepare or ensure the correct preparation of various forms such as journal vouchers, check deposits, check requests, and telephone service requests.

Operations Management

• Collaborate with faculty and administrative leaders to ensure efficient operations.
• Collaborate with faculty and administrative leaders to ensure efficient operations.
• Develop systems for administrative workflow in accordance with departmental goals.
• Provide management support to the Administrator to ensure efficient and effective administration of the department.
• Supervise and/or indirectly manage financial and administrative staff.
• Oversee the use of resources in accordance with plans and budgets.
• Recommend corrective actions including reallocating resources, reprioritizing, and/or recommending modifications/variance to established plans or budgets.
• Develop standards of performance for activities, monitor performance, and implement corrective actions as necessary.
• Develop and promote policies and procedures to improve the operations of the department.
• Assure compliance with all University and funding agency regulations.

Program/Project Planning & Development

• Participate in departmental strategic planning and goal setting for growth and viability
• Collaborate with Administrator on long-term planning and analysis and resolution of short-term issues.
• Develop and implement operational plans to ensure program performance.
• Identify opportunities for continuous improvement in support of internal controls and financial reporting processes.

Human Resources

• Work closely with department, divisional, JHU Human Resources staff and Administrator on routine and non-routine HR issues.
• Assist as needed with faculty and staff recruitment, appointments, faculty salary packages, retention, and job actions.
• Other duties as assigned.

Minimum Qualifications

• Bachelor’s Degree in Finance, Accounting, business, health Care Administration or related field.
• Six years of progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of the academic, clinical and/or research department/center/unit including prior financial management experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Master's Degree in a related field

Technical Skills & Expected Level Of Proficiency

• Financial Administration - Advanced
• Financial Documentation and Reporting - Advanced
• Human Resources Management - Advanced
• Operational Oversight - Advanced
• Oral and Written Communications - Advanced
• Project Management - Advanced
• Strategic Planning - Advanced

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs

Classified Title: Assistant Administrator - Clinical

Role/Level/Range: ATP/04/PF

Starting Salary Range: $87,635 - $153,545 Annually ($110,000 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F

FLSA Status: Exempt

Location: Hybrid/School of Medicine Campus

Department name: SOM Sur Transplant Surgery

Personnel area: School of Medicine