Sr. Administrative Manager (Neurology) - #Staff

Johns Hopkins University; Baltimore (MD); Hybrid; USD 73,000 - 128,000; Full time

Job summary

Johns Hopkins University seeks a Sr. Administrative Manager to provide strategic and day-to-day administrative, financial, and operational leadership for a large department with multi-site activities.

Responsibilities include budgeting, HR support, and policy implementation, with oversight of finance, facilities, and compliance. The role entails staff supervision, financial reporting, and partnership with leadership to shape annual budgets and long-range plans.

Qualifications

• Bachelor’s Degree in Finance, Accounting, Business or related field.
• Five years of progressively responsible administrative or financial experience in an academic/ research environment.
• Supervisory experience.
• Master’s Degree in a related field preferred.

Responsibilities

• Oversee development, monitoring, projections and reconciliation of budgets across accounts.
• Ensure accuracy of monthly account statements and audit readiness.
• Oversee procurement processes and financial record-keeping.

Skills

Budgeting

Financial Administration

Financial Documentation

Financial Policy

HR Management

Operational Oversight

Oral and Written Communication

Regulatory Compliance

Strategic Planning

Education

Bachelor’s degree in Finance/Accounting/Business

Master’s degree (preferred)

Job description

We are seeking a Sr. Administrative Manager who will be responsible for overall administrative, financial and/or operational management for a large and complex department typically with activities on multiple sites and/or multiple service lines. (Generally defined as an operating budget between $10 mil - $19 mil and 50+ employees). This position provides strategic direction and day-to-day oversight of administrative and financial matters. Areas of focus include finance; human resources; academic, research or clinical operations; compliance; infrastructure matters. The Sr. Administrative Manager is responsible for most or all the following: staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; oversight of financial functions and processes; facilities/space management oversight; operational activities of a clinical or academic/research department.

Specific Duties & Responsibilities

Financial Management

• Provide oversight for the development, preparation, monitoring, projections, and reconciliation of budgets (clinical revenue, general funds, research, gift, discretionary account, etc.).
• Ensure the accuracy of monthly account statements.
• Oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.
• Oversee the procurement process for all assigned accounts.
• Oversee the maintenance of accurate records and preparation of documents and timely response to audit requests.
• Advise leadership on resource needs and financial risks.
• Develop, update, and amend departmental financial processes and policies.
• In partnership with the department leadership develop annual operating budget(s) and five-year plans.
• Provide detailed analysis, evaluation, and projections to support strategic plans.
• Develop and maintain various finance management systems.
• Design and produce various monthly, quarterly, and annual reports used for strategic planning.

Administration

• Oversee the planning, production, and execution of key events and other activities.
• Mentor staff and provide support for training.
• Monitor staff workloads, prioritize work efforts, and advocate for additional resources as necessary.
• Responsible for the coordination, implementation, and completion of various strategic initiatives.
• Supervise performance of direct and indirect professional/support staff, conduct performance reviews, and salary administration.
• Develop administrative policies and procedures needed to ensure smooth operations
• Manage space and facilities issues.

Human Resources

• Work with departmental Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover.
• Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly.
• Support faculty and staff supervisors in human resources administration: help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning.
• Ensure that all human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc.
• Operations and Program Management
• Responsible for oversight of clinical, academic or research operations and programs.
• Other duties as assigned.

Minimum Qualifications

• Bachelor’s Degree in Finance, Accounting, Business or a related field.
• Five years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.
• Supervisory experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/ graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Master’s Degree in a related field.

Technical Skills and Expected Level of Proficiency

• Budgeting - Advanced
• Financial Administration - Advanced
• Financial Documentation and Reporting - Advanced
• Financial Policy - Advanced
• Human Resources Management - Advanced
• Operational Oversight - Advanced
• Oral and Written Communications - Advanced
• Regulatory Compliance - Advanced
• Strategic Planning - Advance

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Sr. Administrative Manager

Role/Level/Range: ATP/04/PE

Starting Salary Range: $73,300 - $128,300 Annually ($100,800 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F 8:30 am - 5:00 pm

FLSA Status: Exempt

Location: Hybrid/School of Medicine Campus

Department name: SOM Neuro Research and Fin Adminion

Personnel area: School of Medicine

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.