Center for Simulation & Immersive Learning Administrative Manager (Simulation/Clinical Labs)

The Johns Hopkins University

Baltimore (MD)

Hybrid

USD 64,000 - 113,000

Full time

4 days ago

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Job summary

Johns Hopkins University’s School of Nursing Center for Simulation & Immersive Learning Administrative Manager will oversee administrative, financial, and operational functions for the center. The role provides strategic leadership and day-to-day management of budgets, HR support, payroll, procurement, and facilities.

The position drives simulation-based education and outreach, partners with senior leadership, and ensures compliance and reporting while mentoring staff and coordinating

Qualifications

Bachelor’s Degree in Finance, Accounting, Business or related field.
Four years of progressively responsible professional-level administrative or financial experience in an academic/research setting.
Additional education may substitute for required experience.

Responsibilities

Develop annual operating budgets and assist with budget analysis.
Oversee budgets and payroll processes for staff and faculty.
Manage procurement, contracts, and financial reporting.
Supervise staff and conduct performance reviews.
Coordinate space, facilities, and program operations.

Skills

Budgeting

Financial Administration

HR Management

Operational Oversight

Oral and Written Communications

Regulatory Compliance

Education

Bachelor’s Degree in Finance/Accounting/Business

Master’s Degree (preferred)

Tools

Excel

SAP or equivalent

Job description

We are seeking a Center for Simulation & Immersive Learning Administrative Manager who will be responsible for overall administrative, financial and/or operational management for a center/unit/small department within a school or larger department. This position provides strategic and day-to-day oversight of administrative and financial matters. Areas of focus may include finance; human resources; academic, research, or clinical operations; compliance; infrastructure matters. The Administrative Manager is generally responsible for some or all of the following: staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; faculty, staff, and student payroll; financial functions and processes; program planning and implementation; facilities/space management oversight.

The Administrative Manager provides high-level administrative, financial, staff, and program leadership for the Johns Hopkins School of Nursing Center for Simulation & Immersive Learning. The position advances sustainable, high-quality operations across simulation-based education, immersive learning, outreach, scholarship, and innovation.

Specific Duties & Responsibilities

Financial Management

In partnership with administrative leadership and financial staff, participate in the development of annual operating budget(s) and assist with budget analysis and evaluation.
Provide fiscal planning, management, and oversight of assigned budgets, e.g. operating, discretionary, gift/endowment, salary.
Oversee annual planning and preparation for general and/or sponsored funds budgets.
Oversee or review monthly account statements, verify expense allocation, identify and ensure the correct processing of payroll and non-payroll transactions to correct or resolve discrepancies
Prepare or oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.
Oversee the procurement process for all assigned accounts.
Provide back-up documentation and explanation in response to audit requests.
Prepare financial projections
Advise leadership on resource needs and financial risks
Remain up to date on changes in university, school, and departmental financial policies.
Develop, update, and amend financial procedures.
Develop and maintain various finance management systems.
Design and produce various monthly, quarterly, and annual reports as requested.

Administration

Manage the planning, production, and execution of key events or other activities.
Responsible for managing projects and maintaining budgets.
Mentor staff and provide support for training.
Monitor staff workloads, prioritize work efforts and advocate for additional resources as necessary.
Partner with senior administrator and/or department/divisional leadership on coordination and completion of various strategic initiatives.
Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration in collaboration with school/department leadership.
Develop administrative policies and procedures needed to ensure smooth operations.
Manage space and facilities issues specific to the assigned area.

Human Resources

Work with departmental/divisional Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover.
Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly.
Support faculty and staff supervisors in human resources administration: e.g. help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning.
Ensure human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc.

Operations and Program Management

Responsible for the planning and implementation of activities of the specific academic, clinical, research, or programmatic area.
Other duties as assigned.

Simulation Operations, Utilization, and Staff leadership

Lead the Center's simulation portfolio across academic, interprofessional, continuing education, and external programs.
Supervise simulation staff; set priorities and performance expectations; manage workload, scheduling, onboarding, and professional development; and use utilization and quality data to guide staffing, resources, and program growth.

Financial Stewardship and Sustainability

Develop and manage the Center's operating and project budgets; monitor revenue, expenses, risk, and performance; and provide forecasts and dashboards to leadership.
Support pricing, cost recovery, and revenue-generating programs, including fellowships, visiting scholars, supplemental simulation education, and consultation services.

Accreditation, Quality, and Compliance

Maintain readiness for simulation accreditation and quality review through policy oversight, evidence collection, outcomes tracking, reporting, and site visit preparation.
Manage and update policies and procedures in alignment with the Center’s needs and the strategic priorities of the SON.

Grants, Research, Scholarship, and Innovation

Provide program-management support for grants, research, scholarly projects, and technology pilots, including proposal development, budgets, project plans, milestones, reporting, and coordination with investigators and institutional offices.
Track funding, publications, presentations, partnerships, learner reach, and other measures of impact.

Required

Advanced proficiency with Microsoft Excel and enterprise financial/reporting systems (e.g., SAP or equivalent), including budget development, forecasting, reconciliation, data analysis, and executive-level dashboard reporting.
Demonstrated ability to manage multiple complex, interdependent programs and translate utilization, financial, quality, and outcome data into operational decisions.

On-Call or Non-Standard Work Hour Requirements

The position is not routinely on call.
Occasional early-morning, evening, or weekend hours may be required for simulation activities, accreditation visits, outreach programs, special events, urgent operational needs, or time-sensitive grant and research deliverables.
Limited travel may be required.

Minimum Qualifications

Bachelor’s Degree in Finance, Accounting, Business or related field.
Four years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Master’s Degree in related field.
Supervisory experience.
Experience with simulation/education management, and familiarity with administration, accreditation documentation, and program evaluation in nursing, healthcare, higher education, or simulation-based education.
Experience administering a simulation center, clinical education program, academic center, or similarly complex service-oriented unit.
Demonstrated success cultivating cross-disciplinary partnerships, developing outreach or revenue generating programs, and communicating effectively with senior leaders, faculty, staff, learners, external partners, and donors.

Technical Skills & Expected Level of Proficiency