CCRI Substitute Admin Assistant 26

Warhawk S; United States; On-site; USD 11,000 - 22,000; Full time

Job summary

Crawford County R-I School District is accepting applications for a Substitute Administrative Assistant. The position reports to the respective administrator and supports clerical duties across the school office on a 4-day schedule.

Responsibilities include typing, budgeting support, scheduling, records management, and assisting substitute teachers and the school nurse. Strong organizational and communication skills are essential.

Qualifications

• High school graduate
• At least two years clerical experience preferred

Responsibilities

• Type correspondence, letters and memos, purchase orders, check requests, forms, handbooks, bulletins for administrators
• Purchase supplies using district P-Card system and assist in budget records management
• Prepare routine correspondence
• Answer phones, schedule appointments, route calls and take messages for staff
• Maintain school records and attendance
• Check students in and out of school
• Greet office visitors
• Assist substitute teachers
• Assist the school nurse with distribution of medications
• File reports with state and federal agencies
• Maintain administrator schedules
• Make travel arrangements for administrators
• Other duties as assigned

Skills

Reading documents

Writing reports

Interpersonal skills

Confidential information handling

Public interaction

Problem solving

Education

High school diploma

2+ years clerical experience preferred

Tools

Word processing

Spreadsheets

Databases

Office equipment

Job description

Applications will be accepted beginning
Tuesday, October 27, 2026 12:00 AM
(Central Standard Time)

Crawford County R-Ihas an opening for a Substitute Administrative Assistant.

Crawford County R-I School District offers a competitive salary and a positive work environment. The School District operates on a 4-Day School Week schedule.

Job Description

Title: Substitute Administrative Assistant

Reports to: Respective Administrator

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Essential Duties and Responsibilities

An individual who holds this position must:

• Type correspondence, letters and memos, purchase orders, check requests, forms, handbooks, bulletins for administrators
• Purchase supplies and materials using the district's P-Card system and assist in the management of building budget records
• Prepare routine correspondence
• Make and receive phone calls, respond to routine questions, schedule appointments, route calls, and take messages for staff members
• Maintain school records and files including maintaining student and staff attendance records
• Check students in and out of school
• Greet office visitors
• Assist and orient substitute teachers
• Assist the school nurse with distribution of medications when necessary
• File reports with state and federal agencies as required
• Keep schedules for administrators
• Make travel arrangements for administrators
• Other duties as assigned

Qualifications

Education

High school graduate and at least two years clerical experience preferred

Skills and Abilities

Language

An individual who holds this position must have the ability to:

• Read and interpret documents such as instructions and procedure manuals
• Write simple and complex reports and correspondence
• Speak using appropriate grammar and tone with members of the public and other staff members
• Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages

Reasoning

An individual who holds this position must have the ability to:

• Interpret instructions furnished in written, oral, diagram or schedule form
• Solve problems when such problems have a variety of concrete variables

Technology

An individual who holds this position must:

• Have strong computer skills including word processing, and working with spreadsheets and databases
• Operate a variety of office machines including copiers, calculators, computers and other related equipment
• Be able to understand and submit online reports to state and federal agencies
• Have the ability to learn new systems and software

Other Skills and Abilities

An individual who holds this position must have:

• Strong interpersonal skills
• The ability to work closely with a variety of staff members and the public
• The ability to safeguard confidential information
• Cultivate and model a respectful working and learning environment

Physical Demands

While performing the duties of this position an employee is regularly required to sit, talk and hear. The employee is frequently required to walk and use fingers and controls. The employee is occasionally required to stand, reach and bend. Attendance: Consistent and regular attendance is an essential function of this position

Conditions and Environment

The work environment is consistent with a typical office environment.

Terms of Employment

Day by Day Position

Salary determined annually by the Board of Education. $120 per whole day. $60 per half day.

Evaluation

Performance will be evaluated annually in accordance with provisions of the Board of Education policy evaluation of support staff.