CCRI - Admin Assistant High School

Warhawk S; Missouri; On-site; USD 35,000 - 48,000; Full time

Job summary

Crawford County R-I School District is seeking an Administrative Assistant at the High School to support office operations, maintain records, and assist administrators. The role includes handling correspondence, scheduling, and budget-related tasks in a responsive, confidential manner.

The position requires a high school diploma and clerical experience; strong computer skills and interpersonal abilities are essential.

Qualifications

• High school graduate with clerical experience preferred.
• Ability to read and interpret documents and prepare routine correspondence.
• Strong computer skills including word processing, spreadsheets, and databases.
• Excellent interpersonal and communication skills with staff and the public.
• Ability to safeguard confidential information.

Responsibilities

• Type correspondence, memos, and purchase orders for administrators.
• Manage district budget records and P-Card related tasks.
• Prepare routine correspondence and route calls for staff members.
• Maintain attendance records for students and staff.
• Make travel arrangements for administrators.
• Assist substitute teachers and school nurse with medication distribution.

Skills

Word processing

Spreadsheets

Databases

Interpersonal skills

Education

High school diploma

Tools

Copiers

Calculators

Computers

Job description

CCRI - Admin Assistant High School

Job Description

Crawford County R-Ihas an immediate opening for a High School Administrative Assistant.

Crawford County R-I School District offers a competitive salary schedule, benefits, and a positive work environment. The School District operates on a 4-Day School Week schedule.

Job Description

Title: Administrative Assistant

Reports to: Respective Administrator

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Essential Duties and Responsibilities:

An individual who holds this position must:

Type correspondence, letters and memos, purchase orders, check requests, forms, handbooks, bulletins for administrators

Purchase supplies and materials using the district's P-Card system and assist in the management of building budget records

Prepare routine correspondence

Make and receive phone calls, respond to routine questions, schedule appointments, route calls, and take messages for staff members

Maintain school records and files including maintaining student and staff attendance records

Check students in and out of school

Greet office visitors

Assist and orient substitute teachers

Assist the school nurse with distribution of medications when necessary

File reports with state and federal agencies as required

Keep schedules for administrators

Make travel arrangements for administrators

Other duties as assigned

Qualifications:

Education

High school graduate and at least two years clerical experience preferred

Skills and Abilities:

Language

An individual who holds this position must have the ability to:

Read and interpret documents such as instructions and procedure manuals

Write simple and complex reports and correspondence

Speak using appropriate grammar and tone with members of the public and other staff members

Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages

Reasoning

An individual who holds this position must have the ability to:

Interpret instructions furnished in written, oral, diagram or schedule form

Solve problems when such problems have a variety of concrete variables

Technology

An individual who holds this position must:

Have strong computer skills including word processing, and working with spreadsheets and databases

Operate a variety of office machines including copiers, calculators, computers and other related equipment

Be able to understand and submit online reports to state and federal agencies

Have the ability to learn new systems and software

Other Skills and Abilities

An individual who holds this position must have:

Strong interpersonal skills

The ability to work closely with a variety of staff members and the public

The ability to safeguard confidential information

Cultivate and model a respectful working and learning environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Demands:

While performing the duties of this position an employee is regularly required to sit, talk and hear. The employee is frequently required to walk and use fingers and controls. The employee is occasionally required to stand, reach and bend. Attendance: Consistent and regular attendance is an essential function of this position

The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Conditions and Environment:

The work environment is consistent with a typical office environment.

Terms of Employment:

183 (8.5 Hours) Day Position

Salary determined annually by the Board of Education

Evaluation:

Performance will be evaluated annually in accordance with provisions of the Board of Education policy evaluation of support staff.