Catering & Special Events Coordinator

ASM Global; San Francisco (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

ASM Global is seeking a Catering & Special Events Coordinator to support day-to-day operations for the catering and special events department at The Star in Frisco, Texas. The role involves planning and executing events, creating BEOs, and collaborating with culinary teams to finalize menus and budgets.

This position supports the Director of Special Events and participates in ticketed event planning, venue logistics, and post-event invoicing.

Qualifications

• Minimum 1 year in a hospitality coordinator role.
• Working knowledge of culinary/food & beverage.
• Detail oriented and experienced in creating BEOs.
• Strong written and verbal communication skills.
• Understanding of the special events/hospitality industry.
• Microsoft Office skills including document formatting.
• Ability to work in a fast-paced environment and think creatively.

Responsibilities

• Plan, detail and execute catering requests for internal and special events.
• Create event orders, floor plans and event logistics reports.
• Prepare and execute BEO meetings with the team.
• Collaborate with culinary team to select menus and track costs.
• Generate event orders for ticketed events.
• Support planning and execution of catering orders for internal clients.

Skills

BEO creation

MS Office proficiency

Office formatting

Catering systems knowledge

Attention to detail

Customer service

Multitasking

Creative thinking

Tools

Momentous

Reserve

Delphi

Social Tables

All Seated

Visio

Job description

Job Description:

The Catering & Special Events Coordinator will be responsible to support the overall day to day operations for the special events and catering department. In addition, this plan and execute events as assigned and will assist and support the Director of Special Events. The position will be held at The Star, Dallas Cowboys World Headquarters in Frisco, Texas.

Goals:

The Catering Coordinator will work closely with the department Director and Managers to gain experience of completing tasks associated with specials events catering and event planning. The Coordinator will have working knowledge of special events planning, creating BEO’s, and venue on premise catering.

Responsibilities:

• Plan, detail and execute catering requests for internal events and special events as assigned.
• Create event orders, floor plans and event logistics reports.
• Responsible for preparing and executing BEO meetings
• Work in conjunction with the culinary team to select menu options for assigned events and track internal costs.
• Create event orders for ticketed events.
• Assist the Director of Catering & Special Events with the planning and executing of catering orders for internal clients.
• Provide appropriate documentation to the accounting department to generate post event invoices.
• Plan and execute special events with range of experience as assigned.
• Support the catering operations for all ticketed events and special events as assigned.
• Attend various staff and stadium production meetings.
• Support the overall day to day operations for the catering department front of house to include: maintaining BEO documentation, generating change reports and weekly event tracking reports.
• Monitor venue calendar for catering requests.
• Assist in overall special events preparation as needed.
• Assist with on site event management for front and back of house.
• Develop knowledge of conflict resolution as it relates to special events planning and execution.

Skills

• Prior experience in creating BEO’s.
• Must be proficient in Microsoft Excel, Word, Outlook and Power Point
• Microsoft Office document formatting.
• Knowledge of catering event order system; proficient in Momentous, Reserve, Delphi – A plus
• Knowledge of Social Tables, All Seated, Delphi Diagrams or Visio – A plus
• Detailed oriented and organized
• Excellent Customer Service and ability to multi task
• Ability to work in fast pace environment.
• Creative and ability to think outside the box.

Qualifications:

• Minimum 1 years in hospitality coordinator role
• Working knowledge of culinary/food & beverage
• Detail oriented and experience in creating BEO’s
• Strong written and verbal communication skills.
• Interest and understanding of the special events and or hospitality industry.
• Computer Skills: Microsoft Office to include document formatting.
• Ability to work in fast pace environment.
• Creative and ability to think outside the box.