Catering & Special Events Coordinator

Legends Global; Frisco (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Legends Global at The Star in Frisco, TX is seeking a Catering & Special Events Coordinator to support day-to-day operations of the events team and execute assigned functions for internal and external catering projects.

You will plan, detail and execute catering requests, create BEOs, floor plans and event logistics, collaborate with culinary staff on menu options, track costs and assist with on-site event management.

Qualifications

• Minimum 1 year in hospitality coordinator role.
• Detail oriented with experience creating BEOs.
• Strong written and verbal communication skills.
• Interest in special events and hospitality industry.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Plan, detail and execute catering requests for internal and special events.
• Create event orders, floor plans and event logistics reports.
• Prepare and execute BEO meetings.
• Collaborate with culinary team on menu options and cost tracking.
• Create event orders for ticketed events and invoices.
• Assist Director with planning and execution of catering orders.
• Support day-to-day catering operations and on-site event management.
• Maintain venue calendars and attend staff/production meetings.

Skills

BEO creation experience

Customer service

Communication skills

Multitasking

Creativity

Conflict resolution

Detail oriented

Fast-paced work style

Tools

Momentous

Reserve

Delphi

Visio

Social Tables

All Seated

Job description

Job Description:The Catering & Special Events Coordinator will be responsible to support the overall day to day operations for the special events and catering department. In addition, this plan and execute events as assigned and will assist and support the Director of Special Events. The position will be held at The Star, Dallas Cowboys World Headquarters in Frisco, Texas.Goals:The Catering Coordinator will work closely with the department Director and Managers to gain experience of completing tasks associated with specials events catering and event planning. The Coordinator will have working knowledge of special events planning, creating BEO’s, and venue on premise catering.Responsibilities:Plan, detail and execute catering requests for internal events and special events as assigned.Create event orders, floor plans and event logistics reports.Responsible for preparing and executing BEO meetingsWork in conjunction with the culinary team to select menu options for assigned events and track internal costs.Create event orders for ticketed events.Assist the Director of Catering & Special Events with the planning and executing of catering orders for internal clients.Provide appropriate documentation to the accounting department to generate post event invoices.Plan and execute special events with range of experience as assigned.Support the catering operations for all ticketed events and special events as assigned.Attend various staff and stadium production meetings.Support the overall day to day operations for the catering department front of house to include: maintaining BEO documentation, generating change reports and weekly event tracking reports.Monitor venue calendar for catering requests.Assist in overall special events preparation as needed.Assist with on site event management for front and back of house.Develop knowledge of conflict resolution as it relates to special events planning and execution.SkillsPrior experience in creating BEO’s.Must be proficient in Microsoft Excel, Word, Outlook and Power PointMicrosoft Office document formatting.Knowledge of catering event order system; proficient in Momentous, Reserve, Delphi – A plusKnowledge of Social Tables, All Seated, Delphi Diagrams or Visio – A plusDetailed oriented and organizedExcellent Customer Service and ability to multi taskAbility to work in fast pace environment.Creative and ability to think outside the box.Qualifications:Minimum 1 years in hospitality coordinator roleWorking knowledge of culinary/food & beverageDetail oriented and experience in creating BEO’sStrong written and verbal communication skills.Interest and understanding of the special events and or hospitality industry.Computer Skills: Microsoft Office to include document formatting.Ability to work in fast pace environment.Creative and ability to think outside the box.