Catering / Special Events Coordinator

Legends; Ridgedale (MO); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated Catering Coordinator to support their special events and catering department. This role offers a fantastic opportunity to gain hands-on experience in event planning, BEO creation, and on-site catering services. You will collaborate closely with department managers and culinary teams to ensure every event is executed flawlessly. If you are detail-oriented, possess excellent customer service skills, and thrive in a fast-paced environment, this position could be your perfect fit. Join a dynamic team committed to delivering exceptional experiences.

Qualifications

• Minimum one year of experience as a hospitality coordinator.
• Strong communication skills and interest in the hospitality industry.

Responsibilities

• Plan and execute catering requests for internal and special events.
• Create event orders and collaborate with culinary teams.
• Assist with event preparation and on-site management.

Skills

BEO Creation

Microsoft Office Suite

Catering Event Order Systems

Social Tables

Customer Service

Multitasking

Creative Thinking

Education

Hospitality Coordination Experience

Culinary Knowledge

Tools

Infor/Reserve

Delphi Diagrams

Visio

Job description

The Role

Under the direction of the Catering Manager and Premium Service Director, the Catering Coordinator is responsible for servicing all catering food and beverage orders accurately, organizing and maintaining suite holder information, and assisting with suites event day operations as needed.

Company Overview:

Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality services collaborate on every project to ensure success across our six verticals: professional sports, collegiate, attractions, entertainment, international, and conventions.

Our intellectual property is our people. Our expertise drives our passion in creating solutions for our partners. Our leadership team has over 300 years of combined experience in sales, sponsorship, analytics, valuation, hospitality, and operations.

Job Description:

The Catering & Special Events Coordinator supports the day-to-day operations of the special events and catering department. This role involves planning and executing assigned events and assisting the Sr. Manager of Special Events.

Goals:

The Coordinator will work closely with department managers to gain experience in event planning, creating BEOs, and venue catering. They will develop knowledge of special events planning, BEO creation, and on-site catering services.

Responsibilities:

• Plan, detail, and execute catering requests for internal and special events.
• Create event orders, floor plans, and logistics reports.
• Prepare and execute BEO meetings.
• Collaborate with culinary team to select menus and track costs.
• Create event orders for ticketed events.
• Assist in planning and executing catering orders for internal clients.
• Provide documentation for post-event invoicing.
• Support catering operations for all ticketed and special events.
• Attend staff and amphitheater production meetings.
• Maintain BEO documentation, generate change reports, and track weekly events.
• Monitor venue calendar for catering requests.
• Assist with event preparation and on-site management.
• Develop conflict resolution skills related to event planning and execution.

Skills:

• Experience in creating BEOs.
• Proficiency in Microsoft Office Suite.
• Knowledge of catering event order systems like Infor/Reserve.
• Familiarity with Social Tables, All Seated, Delphi Diagrams, or Visio is a plus.
• Detail-oriented and organized.
• Excellent customer service skills and multitasking ability.
• Ability to work in a fast-paced environment.
• Creative thinking and problem-solving skills.

Qualifications:

• Minimum one year of experience as a hospitality coordinator.
• Understanding of culinary, food, and beverage operations.
• Experience in creating BEOs.
• Strong communication skills.
• Interest in the hospitality and events industry.
• Proficiency in Microsoft Office.
• Ability to work efficiently in a fast-paced environment.
• Creative and innovative mindset.

Safety and Equal Opportunity:

Follow safety policies, report incidents promptly, and complete safety training. Legends is an Equal Opportunity Employer. All qualified applicants will be considered without regard to race, color, religion, sex, age, national origin, disability, or genetic information.