Catering Sales & Events Coordinator | Growth & Impact

Constellation; Philadelphia (Philadelphia County); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical

Vision

Voluntary UNUM offering for Accident,

Discount Program

Commuter Benefits

EAP

401k

Sick Time

Holiday Pay

Tuition Reimbursement

Paid Time Off

Job summary

Constellation in Philadelphia, PA is seeking a Catering Sales Coordinator to support the Director of Catering and the Sales Manager in planning and executing events at Duane Morris. The role emphasizes coordination, detail, and timely communication.

You will manage event details in CaterXpert, assist with setup, and ensure payments are collected on time while collaborating with sales, culinary, and venue staff. This is a hands-on position for someone with catering/events experience.

Qualifications

• Must have 2 years of catering/food-beverage and/or administrative/event experience.
• Strong organization and communication skills.

Responsibilities

• Support Director of Catering and sales team to ensure flawless event execution.
• Maintain up-to-date event information in CaterXpert and schedules in Outlook.
• Assist in setup and execution of events, including deliveries and pickups.
• Coordinate with sales, culinary and booking staff to meet client needs.
• Process payments and deposits for contracted events and monitor AR as needed.

Skills

Catering operations

Administrative support

Event coordination

Word & Excel

Tools

Word

Excel

Job description

Constellation in Philadelphia, PA is seeking a Catering Sales Coordinator to support the Director of Catering and the Sales Manager in planning and executing events at Duane Morris. The role emphasizes coordination, detail, and timely communication.

You will manage event details in CaterXpert, assist with setup, and ensure payments are collected on time while collaborating with sales, culinary, and venue staff. This is a hands-on position for someone with catering/events experience.