Catering Sales & Events Coordinator

San Diego Zoo Wildlife Alliance; San Diego (CA); On-site; USD 34,000 - 44,000; Full time

Job summary

San Diego Zoo Wildlife Alliance is seeking a Catering Sales Coordinator to organize private catered events, coordinate logistics with departments and vendors, and prepare communication materials for events at the Zoo and Safari Park as well as offsite locations.

The role requires at least 4 years of event planning experience, a high school diploma, and strong vendor outreach, negotiation, and customer service skills.

Qualifications

• At least 4 years of event planning and coordination experience.
• Experience with food, beverage, and hospitality services is preferred.
• Ability to manage multiple events and vendor relationships effectively.

Responsibilities

• Coordinate private catered events (weddings, corporate, social) including site inspections and on-site oversight.
• Develop logistics with outside vendors and departments; prepare cost analyses and budgeting reports.
• Cultivate client relationships to drive revenue and manage project direction with internal teams.
• Create Event Orders and planner communications to ensure smooth event execution and high guest satisfaction.
• Track deposits, guarantees, and tickets; negotiate with outside vendors for services.
• Direct staff and volunteers during events to ensure excellent service and safety.

Skills

Vendor outreach

Event coordination

Budget tracking

Customer service

Staff leadership

Communication

Hospitality knowledge

Education

High School Diploma

Job description

San Diego Zoo Wildlife Alliance is seeking a Catering Sales Coordinator to organize private catered events, coordinate logistics with departments and vendors, and prepare communication materials for events at the Zoo and Safari Park as well as offsite locations.

The role requires at least 4 years of event planning experience, a high school diploma, and strong vendor outreach, negotiation, and customer service skills.