Catering Sales & Events Coordinator

Elior Group; Philadelphia (Philadelphia County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical

Vision

UNUM benefits

Discount program

Commuter benefits

EAP

401k

Sick pay

Holiday pay

Tuition reimbursement

Paid time off

Job summary

Constellation Culinary Group seeks a motivated Catering Coordinator to support Sales and Event Management across Philadelphia and New Jersey. The role focuses on administrative tasks, data entry for inquiries, proposals, and site materials, plus assisting with client tastings and events.

Strong organization and communication are essential for success in a fast-paced team. Location at 667 N Broad St, Philadelphia, PA.

Qualifications

• Prior administrative, catering, hospitality, event experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong computer skills, including Microsoft Office Suite.
• Experience with Canva and online marketing platforms preferred.
• Ability and willingness to learn CaterXpert and other catering/event systems.

Responsibilities

• Learn and utilize CaterXpert to support daily sales and administrative needs.
• Assist in lead inquiry process by entering, maintaining, and auditing inquiries and opportunities for accuracy and completeness.
• Assist with proposal revisions, updates, re-issuing, and quality control.
• Maintain organized SharePoint files and sales resources.
• Prepare and organize BEOs, menus, and other sales/event materials as needed.
• Prepare site tour materials, including collateral packets, menus, venue information, floor plans, and client gifts.
• Assist with client tastings, sales meetings, networking events, trade shows, and sales blitzes.
• Support sales and business development projects as needed.
• Assist with third‑party vendor communication and administrative needs.
• Attend weekly BEO and event recap meetings and take notes when needed.

Skills

Administrative skills

Communication skills

Time management

Microsoft Office

Canva

CaterXpert (learning)

Team collaboration

Customer service

Detail-oriented

Tools

CaterXpert

Canva

SharePoint

Microsoft Excel

Job description

Constellation Culinary Group seeks a motivated Catering Coordinator to support Sales and Event Management across Philadelphia and New Jersey. The role focuses on administrative tasks, data entry for inquiries, proposals, and site materials, plus assisting with client tastings and events.

Strong organization and communication are essential for success in a fast-paced team. Location at 667 N Broad St, Philadelphia, PA.