Catering Invoices

inMy Jet; Cleveland (OH); On-site; USD 60,000 - 85,000; Full time

Job summary

Flexjet is seeking a Catering Invoices Specialist to review, validate, and approve catering invoices, ensuring charges align with contracts and guidelines. The role supports cost control by identifying errors, securing credits, and tracking spending trends with the Global Cost Management team.

You will interact with international catering management to resolve issues and improve invoice accuracy while maintaining meticulous records of reviews and credits.

Qualifications

• Experience with invoice reconciliation and basic accounting practices.
• Strong attention to detail and accuracy in reviewing invoices.
• Excellent written and verbal communication with internal/external stakeholders.

Responsibilities

• Review catering invoices for accuracy and contract compliance.
• Approve invoices within established limits and procedures.
• Identify billing errors, duplicate charges, and discrepancies; pursue credits.
• ,
• Monitor spending trends and report cost variances to management.

Skills

Invoice reconciliation

Accounts payable

Bookkeeping

Attention to detail

Email communication

Vendor management

Time management

Contract compliance

Financial analysis

Tools

Proprietary software

Job description

Job descriptionPosition SummaryThe GCM Catering Invoices Specialist is responsible for reviewing, validating, and approving catering invoices to ensure charges are accurate, reasonable, and within contractual guidelines. This role helps control costs by identifying billing errors, questioning unnecessary expenses, securing vendor credits when needed, and tracking spending trends. The position reports to the Director of Global Cost Management and works with international Flexjet catering management teams as needed to resolve invoice issues and support global catering operations.Key Responsibilities• Review catering invoices for accuracy and compliance with contract terms and company guidelines.• Approve invoices within established limits and procedures.• Evaluate catering costs to ensure they are reasonable and support good business practices.• Identify billing errors, duplicate charges, and other invoice discrepancies.• Work directly with vendors to question or challenge costs when appropriate.• Request, track, and reconcile credits for overcharges or billing corrections.• Maintain accurate records of invoice reviews, approvals, disputes, and credits.• Monitor catering spending and identify cost trends, unusual charges, or recurring issues.• Communicate concerns and cost trends to the Director of Global Cost Management.• Partner with international Flexjet catering management teams as needed to resolve billing issues and improve invoice accuracy.• Support continuous improvement efforts related to invoice processing and cost management.QualificationsRequired• Experience with invoice reconciliation, accounts payable, bookkeeping, or basic accounting.• Strong attention to detail and accuracy.• Ability to review invoices and compare charges against contracts, budgets, or agreed pricing.• Strong email communication skills and professional business etiquette.• Experience using proprietary software or business systems.• Good organizational and time management skills.• Ability to communicate effectively with vendors and internal stakeholders.Preferred• Experience in catering, hospitality, travel, or event management.• Knowledge of vendor management and contract compliance.• Experience identifying spending trends and cost-saving opportunities.Core Competencies• Invoice Review and Approval• Cost Control• Vendor Communication• Attention to Detail• Financial Accuracy• Problem Solving• Organization and Time Management• Trend AnalysisFlexjet is an equal-opportunity employer. We aim to choose individuals who have the highest integrity; those who personify genuine concern for customers and fellow employees alike. More than anything, we look for individuals who grasp the importance of trust in an employer/employee relationship.