Catering Events Staffing Lead

Pranzi Catering & Events; Providence (RI); On-site; USD 50,000 - 75,000; Full time

Job summary

Pranzi Catering & Events in Providence, RI is seeking an Events Staffing Coordinator to recruit, hire, train and coordinate staffing for catering events, weddings, and other special events throughout the season.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple events, schedules, and staffing needs in a fast-paced environment, including weekends and holidays, with onboarding and regulatory compliance.

Qualifications

• Experience in staffing, scheduling, hospitality, catering, event planning, or similar administrative roles.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to manage multiple events and staffing requests simultaneously.
• Strong problem-solving and quick decision-making during staffing issues.
• Professional communication with employees, staffing agencies, and management.
• Dependable, detail-oriented, and comfortable in a fast-paced seasonal business.

Responsibilities

• Recruit and hire servers, bartenders, kitchen staff, and other event personnel.
• Post job openings, review applications, interview applicants, and coordinate hiring.
• Communicate job expectations, availability, schedules, and requirements.
• Onboard new hires and complete employment paperwork.
• Train employees on policies, attendance, dress code, and conduct.
• Provide role-specific training for servers, bartenders, and kitchen staff.
• Coordinate certifications or training, including alcohol-service.
• Maintain an active pipeline of qualified applicants for events.
• Coordinate staffing assignments for all events, review schedules, and manage attendance.
• Communicate event assignments, schedules, locations, dress codes, and responsibilities.
• Monitor availability and maintain accurate staffing schedules.
• Arrange replacement staff and coordinate with staffing agencies.
• Verify staff receive correct event information and reporting times.
• Assist with last-minute staffing adjustments during busy seasons.
• Maintain records of staffing assignments and communications.
• Ensure staffing needs are addressed in advance and align with event details.
• Confidential handling of employee and company information.
• Ensure staff are cleared to work on the Naval Base.

Skills

Staffing

Scheduling

Hospitality

Catering

Event planning

Administrative

Communication

Detail-oriented

Problem solving

Job description

Pranzi Catering & Events in Providence, RI is seeking an Events Staffing Coordinator to recruit, hire, train and coordinate staffing for catering events, weddings, and other special events throughout the season.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple events, schedules, and staffing needs in a fast-paced environment, including weekends and holidays, with onboarding and regulatory compliance.