Catering & Events Admin Specialist (Evenings/Weekends)

Olympic Club; San Francisco (CA); On-site; USD 40,000 - 57,000; Full time

Job summary

The Olympic Club in San Francisco, CA is seeking a full-time Catering Administrative Assistant to support the catering and events teams with scheduling, communications, and guest services.

This role requires strong English communication, hospitality mindset, and proficiency with Word, Excel, Outlook, and catering software. A minimum of two years in a related role is preferred; evenings or weekends may be required to cover events.

Qualifications

• Strong oral and written English communication skills.
• Use of basic computer programs such as Word, Excel, MS Office Suite & Catering Software.
• Working knowledge of Outlook.
• Member service and hospitality oriented.
• Previous Club or hotel experience highly preferred.
• Minimum 2 years’ experience as a catering assistant or administrative role at a high-end/upscale hotel or club.
• Highly organized, self-motivated, creative and exceptional team player.
• Excellent communicator, both verbal and through email, and interpersonal skills.
• Proven ability to lead, motivate and develop team members.
• Ability to organize days from information BEOs.

Responsibilities

• Answer phones and greet members.
• Schedule appointments and maintain calendars.
• Coordinate staff and other meetings.
• Collate and distribute mail.
• Prepare communications for catering department.
• Create and maintain buffet tags for weekly events.
• Create menus for weekly events.
• Take and confirm dining and event reservations; make confirmation calls to members.
• Attend weekly BEO meetings and distribute summaries.
• Be a key user of Whoosh software and Lakeside event schedule.
• Maintain relationships with members and manage reservations throughout the club.
• Assist with event billing and orders for catering department.
• Assist with printing needs for catering department.

Skills

Oral & written English

Member service oriented

Highly organized

Team player

Creative and proactive

Tools

MS Office Suite

Catering Software

Outlook

Job description

The Olympic Club in San Francisco, CA is seeking a full-time Catering Administrative Assistant to support the catering and events teams with scheduling, communications, and guest services.

This role requires strong English communication, hospitality mindset, and proficiency with Word, Excel, Outlook, and catering software. A minimum of two years in a related role is preferred; evenings or weekends may be required to cover events.