Catering & Events Admin Specialist

The Olympic Club; San Francisco (CA); On-site; USD 40,000 - 57,000; Full time

Job summary

The Olympic Club in San Francisco, CA is actively seeking a Catering Administrative Assistant. This full-time role supports the Lakeside Catering department, coordinating calendars, reservations, and communications for weekly events.

You will work closely with the Director of Catering & Events, use Whoosh software, and assist with event billing and supply orders. Evening and weekend work may be required to meet club needs.

Qualifications

• Strong English communication skills, both oral and written.
• Proficiency with Word, Excel, Outlook, and MS Office Suite.
• Experience in catering or hospitality environments; 2+ years preferred.
• Highly organized and able to work evenings or weekends as needed.

Responsibilities

• Answer phones and greet members.
• Schedule calendars and staff meetings.
• Prepare communications, such as memos and invoices for the catering department.
• Create buffet tags and weekly menus.
• Take and confirm dining and special event reservations; follow up with members.
• Attend weekly BEO meetings and summarize outcomes.
• Be a key user of Whoosh software and manage Lakeside event schedule.
• Assist with event billing and orders for supplies.

Skills

English communication

MS Office

Outlook

Catering software

Word

Excel

Team player

Hospitality

Customer service

Tools

Whoosh software

Catering Software

Job description

The Olympic Club in San Francisco, CA is actively seeking a Catering Administrative Assistant. This full-time role supports the Lakeside Catering department, coordinating calendars, reservations, and communications for weekly events.

You will work closely with the Director of Catering & Events, use Whoosh software, and assist with event billing and supply orders. Evening and weekend work may be required to meet club needs.