Catering Event Producer

MML Hospitality; Austin (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Professional development

Health benefits

Retirement benefits

Parental leave

Paid time off

Staff discounts

Community service opportunities

Job summary

MML Hospitality is seeking an Operations Associate to support catering logistics, internal coordination, and service operations. The role ensures consistency, accuracy, and efficiency across production, distribution, and event support, working with culinary, logistics, sales, and on-site teams to execute orders to the MML standard.

The ideal candidate thrives in a fast-paced hospitality environment, possesses strong organizational skills, and is available for evenings and weekends as required.

Qualifications

• Minimum of 2 years of experience in catering operations, logistics, event production, or hospitality operations.
• Strong organizational skills to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills, including strong public speaking abilities.

Responsibilities

• Serve as the operational hub for daily catering activities, aligning sales, culinary, service, and logistics teams.
• Oversee production timelines, delivery routing, equipment prep, and day-of-order readiness.
• Monitor schedules and production workbooks for accuracy and efficiency.
• Prepare and confirm prep and packing lists for events and drop-offs.
• Support staffing, load-ins, and on-site operations for large events.

Skills

Catering Ops

Logistics

Communication

Public Speaking

Problem Solving

Tools

Total Party Planner

7Shifts

Google Workspace

Excel/Google Sheets

Job description

Description

About MML

At McGuire Moorman Lambert Hospitality (MML), we create the world’s most memorable experiences by seamlessly blending food, service, and design. Under the leadership of Liz Lambert, Larry McGuire, and Tom Moorman, our hospitality philosophy centers on exceptional quality, storytelling, and thoughtful detail.

MML is continually expanding—owning and operating all of our properties and only taking on projects aligned with our values. With acclaimed hotels such as Hotel Saint Vincent in New Orleans and new projects underway in Texas, Colorado, and California, we’re building a portfolio rooted in excellence and originality.

ABOUT THE ROLE

Word of Mouth Fine Catering, a proud member of MML Hospitality, is seeking a highly organized, operations-driven Operations Associate to support the day-to-day execution of catering logistics, internal coordination, and service operations.

This role is central to ensuring operational consistency, accuracy, and efficiency across production, distribution, and event support. You will work cross-functionally with culinary, logistics, sales, and on-site event teams to ensure that all orders—including drop-off, pick-up, and full-service events—are executed to the MML standard of excellence.

WHY YOU’LL WANT TO WORK FOR MML

• Competitive Pay + Performance Incentives


• Professional Development and Advancement Opportunities


• MML Property Discounts (Restaurants and Retail)


• Comprehensive Health Benefits – Medical, Dental, Vision, Disability, Life & Pet Insurance


• Retirement Benefits


• Parental Leave


• Paid Time Off


• Collaborative, Supportive, High-Standards Team Culture


• Community Service & Engagement Opportunities

WHAT YOU’LL DO

Operations & Logistics Execution:

• Serve as the operational hub for daily catering activities, ensuring alignment between sales, culinary, service, and logistics teams.


• Oversee production timelines, delivery routing, equipment preparation, and day-of-order readiness.


• Monitor kitchen worksheets, production workbooks, and operational schedules to ensure accuracy and efficiency.


• Confirm prep lists, packing lists, and distribution needs for drop-off and full-service events.


• Troubleshoot last-minute changes, logistical challenges, or client needs in real time.

Event Administration & Documentation:

• Maintain detailed and accurate Banquet Event Orders (BEOs), ensuring all operational components are clearly communicated across departments.


• Post and distribute finalized BEOs, delivery manifests, and supporting materials to culinary and logistics teams.


• Prepare operational materials, including menus, buffet cards, production binders, and equipment lists.


• Assist with vendor contract collection, tax resale documents, payment processing, and administrative workflows as needed.

Full-Service Event Support:

• Support the Senior Catering Sales Manager with staffing coordination, scheduling, and on-site operations for large-scale events.


• Assist with load-ins, equipment organization, and setup/strike as required.


• Maintain strong communication with event captains and on-site leads to ensure smooth execution and adherence to standards.

Communication & Cross-Department Coordination:

• Act as a liaison between departments to ensure all operational details are accurate and up to date.


• Provide clear, timely communication around changes, deadlines, and operational needs.


• Contribute to a positive culture by supporting collaboration, accountability, and continuous improvement.

REQUIREMENTS

• Minimum of 2 years of experience in catering operations, logistics, event production, or hospitality operations.


• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.


• Excellent written and verbal communication skills, including strong public speaking skills.


• Proficiency with scheduling or event management platforms such as Total Party Planner, 7Shifts, Google Workspace, and Excel/Google Sheets.


• Ability to problem-solve and adapt quickly under pressure.


• Availability to work evenings, weekends, and holidays as required, with the flexibility to work outside of a traditional 9-to-5 schedule.


• Ability to stand, move, and lift up to 50 lbs.


• Reliable transportation required.

PHYSICAL REQUIREMENTS

This role requires regular standing, walking, reaching, and lifting up to 50 pounds. Employees may need to stoop, kneel, crouch, or climb. Vision abilities may include close, distance, color, and peripheral vision, as well as the ability to adjust focus. Reasonable accommodations may be made for individuals with disabilities.

BACKGROUND CHECK

If an offer is extended, candidates must complete a comprehensive background check, which may include verification of employment history, education, criminal records, and other relevant information.

EQUAL OPPORTUNITY EMPLOYER

MML Hospitality is an equal-opportunity employer. We do not discriminate based on race, color, religion, national origin, gender, age, marital status, sexual orientation, disability, veteran status, or any other protected category. All qualified applicants are encouraged to apply, and hiring decisions are based on job-related factors.