Procurement Coordinator

MML Hospitality group; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) Plan with employer match

Pet Insurance

Employee discounts across properties

Professional development opportunities

Job summary

MML Hospitality in Austin, TX is seeking a detail-oriented Procurement Coordinator to support sourcing operating supplies and equipment for restaurants, hotels, and clubs across the portfolio. The role interfaces with multiple teams and vendors to keep procurement moving smoothly.

The successful candidate is highly organized, communicates clearly, and can manage multiple moving pieces while maintaining standards and documentation. Proficiency in Excel and Google Workspace is expected.

Qualifications

• Excellent communication and negotiation skills.
• Strong analytical and problem-solving skills.
• Attention to detail and accuracy in work.
• Ability to multitask in a fast-paced environment.
• Proficiency in Excel and Google Workspace.
• Ability to work independently and as part of a team.
• General understanding of the hospitality industry.

Responsibilities

• Sourcing suppliers and obtaining quotes in line with policies.
• Negotiate prices and terms with suppliers.
• Coordinate with vendors to ensure timely delivery of goods/services.
• Evaluate supplier performance on quality, delivery, cost.
• Resolve issues with suppliers and internal stakeholders.
• Prepare and process purchase orders and invoices on time.
• Monitor inventory levels to avoid shortages/overstocking.
• Support Senior Project Manager with project needs.
• Maintain procurement records and contracts.
• Organize department files and project tools.
• Keep up with market trends and industry best practices.

Skills

Excel

Google Workspace

Negotiation

Vendor Management

Analytical Skills

Attention to Detail

Multitasking

Communication

Hospitality Knowledge

Independent Work

Tools

Procurement Software

Job description

Description

ABOUT MML HOSPITALITY

At MML Hospitality, we create memorable experiences through thoughtful food, service, and design. Led by Larry McGuire, Tom Moorman, and Liz Lambert, MML is known for building distinctive hospitality concepts rooted in quality, storytelling, and attention to detail.

ABOUT THE ROLE

MML Hospitality is seeking a detail-oriented, organized, and proactive Procurement Coordinator to join our procurement team.

This is an full time position that primarily supports the Senior Project Manager and the executive development and operations teams. The Procurement Coordinator helps source operating supplies and equipment (OS&E) for existing and new restaurants, hotels, and club locations across the MML portfolio.

The ideal candidate is highly organized, communicates clearly, and enjoys keeping many moving pieces on track. They will manage communication with MML teams and vendors, help maintain procurement and supply standards, and keep the procurement process running smoothly. They will also handle core administrative work such as project documentation, file organization, and third-party coordination.

WHAT YOU’LL DO

Sourcing & Vendor Management

• Assist in sourcing suppliers and obtaining quotes for goods and services in line with company policies.
• Assist in negotiating prices and terms with suppliers.
• Coordinate with vendors to ensure goods and services are delivered on time.
• Assist in evaluating supplier performance based on quality, delivery, and cost efficiency.
• Resolve issues or discrepancies with suppliers and internal stakeholders.

Purchasing & Inventory

• Assist with preparing and processing purchase orders and invoices accurately and on time.
• Monitor and track inventory levels to avoid shortages and overstocking.
• Work closely with existing restaurants and hotels to understand their procurement needs.

Project Support & Administration

• Support the Senior Project Manager with new and existing project needs.
• Maintain procurement records, including contracts, purchase orders, and supplier information.
• Organize and maintain all department files, resources, and project management tools.

Industry Knowledge

• Keep up with market trends, changes in supply and demand, and industry best practices.

WHAT WE’RE LOOKING FOR

• Excellent communication and negotiation skills.
• Strong analytical and problem-solving skills.
• Attention to detail and accuracy in work.
• Ability to multitask in a fast-paced environment.
• Proficiency in Excel and Google Workspace.
• Ability to work independently and as part of a team.
• General understanding of the hospitality industry.
• Experience in any hospitality role preferred but not required.

BENEFITS & COMPENSATION

• Competitive base salary.
• Medical, dental, and vision insurance.
• 401(k) plan with discretionary employer match.
• Pet insurance.
• MML property discounts across restaurants, hotels, and retail concepts.
• Professional development and advancement opportunities within a growing hospitality portfolio.

MML Hospitality is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, or disability.