Catering Coordinator

Compass Group USA; New York (NY); On-site; USD 43,000 - 45,000; Full time

Benefits offered by this job

Retirement Plan

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits

Medical

Vision

Life Insurance

Disability Insurance

Employee Assistance Program

FSAs

Job summary

The Catering Coordinator position at Compass Group USA's Restaurant Associates in New York, NY supports planning and execution of high-quality catering events. The role provides day-to-day administrative and operational support, ensuring accurate details, timely client communication, and smooth coordination with culinary and operations teams.

Ideal candidates have 2+ years in food service or event operations, strong organizational and communication skills, and proficiency with Google Workspace

Qualifications

• Bachelor's degree preferred or equivalent professional experience.
• Minimum 2 years in food service, catering, hospitality, or event operations; supervisory experience preferred.
• Experience supporting catering events, banquet operations, or high-volume environments.
• Proficiency with Google Workspace and business applications.
• Experience with hospitality/event platforms such as Reserve, Cvent, Salesforce, CaterTrax, Momentus.

Responsibilities

• Prepare, maintain, confirm, and distribute accurate BEOs, event packets, run sheets.
• Coordinate BEO updates and communicate changes to clients and partners.
• Support inbound catering leads and assign to Catering Manager.
• Assist with client invoicing and payment verification.
• Attend daily/weekly meetings and document updates and actions.
• Coordinate weekly event packets for culinary/ops teams.
• Manage event-related orders, pastry, kosher meals, rentals, staffing.
• Support catering administration across Mobius, GEMS, Momentus, and systems.
• Coordinate temporary staffing; manage registrations, badges, timekeeping.
• Prepare signage, staffing documents, and materials for events.
• Assist with liquor inventory and related invoicing processes.
• Attend client site visits and planning meetings as needed.
• Partner with managers, vendors, and staff to ensure seamless execution.
• Represent the Compass brand with professional hospitality.

Skills

Communication

Organizational skills

Problem solving

Teamwork

Independence

Adaptability

Google Workspace

Education

Bachelor's degree preferred

2+ years catering/food service experience

Supervisory experience preferred

Experience with high-volume events

Tools

Reserve

Cvent

Salesforce

CaterTrax

Momentus

Google Workspace

Job description

We have an opening for a Catering Coordinator.

• Location: New York, NY
• Schedule: Monday-Friday with occasional weekend shifts required
• Pay Range: $31.25 - $32.22 / hour

This position is eligible for an Employee Referral Bonus! If you know someone that would be a great fit for this role, you can refer them to this position and potentially earn an Employee Referral Bonus! Click here to view the step-by-step instructions to refer a friend to this position.

Become part of Restaurant Associates, the industry’s leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations!Voted Glassdoor's Employee Choice Awards-Best Places to Work This is R/A !

Job Summary

The Catering Coordinator plays an integral role in supporting the planning and execution of high-quality catering events for Restaurant Associates. This position provides day-to-day administrative and operational support for the catering team, ensuring event details are accurate, client communications are timely, and all internal partners have the information needed for successful execution. The ideal candidate is highly organized, detail-oriented, hospitality-minded, and comfortable managing multiple priorities in a fast-paced, dynamic environment.

Job Description

Key Responsibilities:

• Prepare, maintain, confirm, and distribute accurate Banquet Event Orders (BEOs), event packets, run sheets, and related event documents.
• Coordinate BEO updates and revisions, ensuring changes are communicated promptly to clients, culinary, operations, and other key partners.
• Coordinate inbound catering leads and assign them to the appropriate Catering Manager.
• Support client invoicing, payment verification, and follow-up on outstanding or unconfirmed payment information.
• Participate in daily and weekly BEO/packet meetings and document key updates and action items.
• Coordinate weekly event packets and ensure the culinary and operations teams have all information needed for upcoming events.
• Manage event-related orders, including pastry, specialty items, kosher meals, party rentals, temporary staffing, and other operational needs.
• Support catering administration across Mobius, GEMS, Momentus, and other applicable systems.
• Coordinate temporary staffing, including staffing orders, registration, badges, assignments, and timekeeping.
• Prepare event signage, cover pages, staffing documents, and other materials needed for event execution.
• Support monthly liquor inventory and applicable invoice creation and administrative processes.
• Attend client meetings, site visits, and planning meetings as needed.
• Partner closely with Catering Managers, culinary, operations, clients, vendors, and staffing partners to identify and resolve issues and ensure seamless event execution.
• Represent the brand with professionalism and a strong commitment to exceptional hospitality.

Qualifications:

• Bachelor's degree preferred; equivalent professional experience will be considered.
• Minimum of 2 years of experience in food service, catering, hospitality, or event operations; supervisory experience preferred.
• Experience supporting catering events, banquet operations, or high-volume hospitality environments strongly preferred.
• Proficiency with G-Suite/Google Workspace and other business applications.
• Experience with hospitality or event management platforms such as Reserve, Cvent, Salesforce, CaterTrax, Momentus, or similar systems preferred.
• Excellent written and verbal communication skills with the ability to interact effectively with clients, managers, associates, vendors, and other partners.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple events and competing priorities simultaneously.
• Demonstrated ability to creatively solve problems and make sound decisions in a fast-paced environment.
• Ability to communicate clearly, motivate and collaborate with individuals at all levels of the organization.
• Strong passion for food, hospitality, and delivering an exceptional client and guest experience.
• Comfortable presenting and communicating information in group settings, including with associates, managers, and clients.
• Ability to work independently while also functioning effectively as part of a collaborative team.
• Adaptable in a fast-paced, evolving environment where priorities may shift quickly.

Associates at RestaurantAssociates are offered many fantastic benefits.

Both full-time and part-time positions offer the following benefits to associates:

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates:

• Medical
• Vision
• Life Insurance/AD
• Disability Insurance
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Abides by all Company policies and procedures including but not limited to:

• The use of a medium weight cut gloves when handling or using knives, peelers, choppers, mandolins or cleaning a slicer.
• The use of oven mitts, fryer gloves or steamer gloves when handling hot pans from ovens, warmers or steamtables.
• The use of slip-resistant shoes and proper lifting techniques.

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

About Compass Group: Achieving leadership in the foodservice industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Applications are accepted on an ongoing basis.