Catering Administrative Assistant

The Pacific Club (Honolulu, Oahu); Honolulu (HI); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Free Parking

Free Employee Meal Daily

401K

Job summary

The Pacific Club in Honolulu is seeking a Catering Administrative Assistant to support our Catering and Food & Beverage team and coordinate private banquets, social gatherings, and member events. You will be the primary contact for catering inquiries, manage event details, prepare BEOs, and maintain contracts and client information while collaborating with multiple departments to ensure flawless events.

This role requires excellent organizational skills, professional phone etiquette, and a

Qualifications

• Hospitable professional in a fast-paced member-focused environment.
• Experience in food & beverage operations preferred.
• Highly organized, proactive, and detail-oriented.

Responsibilities

• Serve as the primary point of contact for catering inquiries via phone, email, and internal communications.
• Coordinate event details, reservations, menus, and banquet documentation.
• Prepare and distribute Banquet Event Orders (BEOs) and event communications.
• Maintain accurate event records, invoices, contracts, and client information.
• Collaborate with multiple departments to ensure seamless event execution.
• Support special projects, club events, and administrative functions as needed.

Skills

Multitasking

Administrative skills

Phone etiquette

Microsoft Word

Microsoft Excel

Attention to detail

Teamwork

Tools

Microsoft Word

Microsoft Excel

Job description

Join a Team That Creates Exceptional Member Experiences

The Pacific Club is seeking an energetic, detail-oriented Catering Administrative Assistant to support our Catering and Food & Beverage team. This is an excellent opportunity for someone who enjoys juggling multiple priorities, providing exceptional customer service, and contributing to memorable events from start to finish. The role serves as a key point of contact for catering inquiries while supporting the coordination and execution of private banquets, social gatherings, and member events.

Who We’re Looking For

We’re searching for a hospitality professional who thrives in a fast-paced member-focused environment, can successfully manage multiple tasks at once, and enjoys working behind the scenes to ensure every event runs smoothly. If you are highly organized, proactive, and have experience in food and beverage operations, we’d love to hear from you.

What You’ll Do

• Serve as the primary point of contact for catering inquiries via phone, email, and internal communications.
• Coordinate event details, reservations, menus, and banquet documentation.
• Prepare and distribute Banquet Event Orders (BEOs) and event communications.
• Maintain accurate event records, invoices, contracts, and client information.
• Collaborate with multiple departments to ensure seamless event execution.
• Support special projects, club events, and administrative functions as needed.

What Makes You Successful

• Proven ability to multitask and prioritize competing deadlines in a busy environment
• Strong administrative, organizational, and communication skills
• Professional phone etiquette and a hospitality-first mindset
• Eperience working in food & beverage, catering, hospitality, restaurants, hotels, country clubs, or event operations preferred
• Proficiency with Microsoft Word and Excel
• Exceptional attention to detail and problem-solving abilities
• Ability to work independently while collaborating effectively with a team

Why Join The Pacific Club?

At The Pacific Club, we’re more than a workplace. We’re a community built on Teamwork, Mutual Respect, Positive Attitude, Communication, and Lasting Impressions. You’ll work alongside passionate hospitality professionals dedicated to creating outstanding experiences for our members and guests while enjoying opportunities for professional growth and development.

Compensation

$23.00 – $25.00 per hour

We offer excellent employee benefits for full-time and part-time positions (working 20+ hours/week consistently):

• 100% health/dental/vision insurance premium coverage paid for employees, and 70% of the premium for dependents paid for by the Club.
• Career development and opportunity for advancement.
• Free Parking.
• Free Employee Meal Daily.
• Christmas and Anniversary Bonuses.
• Employee of the Month Bonuses.
• 401K eligible after 6 months of service with employer matching at 50% of employee contribution.
• 10 Paid Vacation and 5 PTO Days.
• 10 Paid Holidays.
• Paid Time-Off for Birthday.
• Paid Time-Off for Bereavement.
• Pre-Tax Flexible Spending Accounts (FSA).
• Employee Assistance Program (EAP).
• Financial Wellness Program.
• Group Life Insurance.