Cataloging/Metadata Analyst

Stony Brook University; Stony Brook (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Annual location pay

Job summary

Stony Brook University seeks a Cataloging/Metadata Analyst to support acquisition, description, discovery, preservation, and accessibility of the Libraries' rare books, manuscripts, and distinctive collections. Reporting to the Director of Special Collections and University Archives, the role contributes to cataloging, metadata creation, and archival processing.

The analyst will apply national and international cataloging standards, utilize AI-assisted tools when appropriate, collaborate with

Qualifications

• Master’s degree or foreign equivalent; 3 years of full-time relevant experience in metadata creation, cataloging, or related content services.
• Experience with library/archives management systems, digital repositories, or related technologies.

Responsibilities

• Support acquisition, description, discovery, preservation, and accessibility of rare books, manuscripts, and other distinctive collections.
• Report to the Director of Special Collections and University Archives; contribute to archival processing, cataloging, metadata creation, public services, and departmental operations.
• Create, edit, and maintain original and enhanced catalog records and metadata for rare books and archival materials.
• Apply national and international cataloging, metadata, and archival description standards; utilize AI-assisted tools when appropriate with professional review.
• Arrange, describe, preserve, and rehouse archival collections; update finding aids and support discovery and access.
• Provide reference and research assistance; supervise Special Collections reading rooms and participate in public programming.
• Recruit, train, supervise, and evaluate student assistants; collaborate on cross-departmental collection projects.
• Collect and analyze departmental data for strategic planning and assessment; support continuous improvement.

Skills

Metadata creation

Original cataloging

Content services

Collaboration

Education

Master’s degree

Tools

Alma

OCLC Connexion

Job description

Job Description - Cataloging/Metadata Analyst (2603513)

Cataloging/Metadata Analyst

Required Qualifications

• Master’s degree (foreign equivalent or higher). Three (3) years of full-time relevant professional experience. Experience in metadata creation, original cataloging, metadata management, or related content services work in an academic library, research library, archives, or comparable cultural heritage organization.
• Experience working with library/archives management systems, digital repository platforms, or related technologies.

Preferred Qualifications

• Experience with Alma (Library Management System) and OCLC Connexion.
• Knowledge of archival/library standards including DACS, EAD, MODS, MARC21, Dublin Core, authority control and controlled vocabularies.
• Demonstrated interest in leveraging emerging technologies, including artificial intelligence (AI).
• Participation in/contributions to the cataloging and metadata communities (national/international).
• Experience working with diverse formats and subject areas.
• Experience in creating authority records.

Brief Description of Duties

The Cataloging/Metadata Analyst supports the acquisition, description, discovery, preservation, and accessibility of the Libraries' rare books, manuscripts, and other distinctive collections. Reporting to the Director of Special Collections and University Archives, the position contributes to archival processing, cataloging, metadata creation, public services, and departmental operations. Through high-quality archival practices and user-centered services, the Cataloging/Metadata Analyst enhances the discovery, preservation, and use of Special Collections materials.

The incumbent must demonstrate the ability to learn new technologies, adapt to evolving archival and metadata standards, and work effectively in a collaborative environment with researchers, students, faculty, staff, and community members.

Cataloging, Metadata & Archival Description

Create, edit, and maintain original and enhanced catalog records (original and copy cataloging plus related authority work), archival descriptions, and metadata for rare books, manuscripts, university archives, audiovisual materials, photographs, maps, and digital collections.

Apply national and international cataloging, metadata, and archival description standards to ensure accurate discovery, long-term preservation, and access. Utilize AI-assisted tools, when appropriate, to enhance metadata creation, description, quality assurance, and workflow efficiency while ensuring professional review and adherence to archival/library standards.

Archival Processing, Collections Management & Preservation

Arrange, describe, preserve, and rehouse archival collections in accordance with archival best practices. Prepare, maintain, and update finding aids to support collection discovery and accessibility. Perform the physical retrieval, transport, shelving, and re-shelving of archival and special collections materials. Collaborate with library departments on cataloging/metadata, preservation, digitization, interlibrary loan, and collection access initiatives to support the stewardship and accessibility of collections.

Reference, Research & Public Services

Provide reference and research assistance to faculty, students, university administrators, community members, and visiting scholars through in-person, virtual, telephone, and email communications, including the identification, retrieval, and interpretation of archival and special collections materials. Supervise Special Collections reading rooms.

Support public programming that promotes awareness and use of Special Collections and University Archives including participation in exhibitions, tours, class visits, instructional sessions, and community outreach activities.

Student/Intern Supervision & Departmental Operations

Recruitment, training, supervision and evaluation of student assistants and interns; departmental operational support. Collaboration with other library departments on cataloging/metadata, preservation, digitization, ILL and collection-access initiatives; participation in cross-departmental collection projects.

Assessment, Professional Development & Service

Collect and analyze departmental data for contribution to strategic planning, assessment, reporting, and documentation that supports departmental priorities and continuous improvement.

Other duties or projects as assigned as appropriate to rank and department mission.

Special Notes

• This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
• In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.
• For this position, we are unable to sponsor candidates for work visas.
• Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at [phone] or visit OEA.

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Job Number

2603513

Official Job Title : Instructional Support Specialist

Job Field

Administrative & Professional (non-Clinical)