Catalog & Technical Documentation Administrator

Peraton; Irvine (CA); Remote; USD 85,000 - 120,000; Full time

Job summary

Peraton seeks a Catalog & Technical Documentation Administrator to support a DoD contract. You will build and maintain BOMs, validate items against CLIN/SLIN, and prepare import files for the catalog system, ensuring contractual compliance.

The role involves pricing analysis, EOL/EOS/EOM research, and cross-functional coordination with Finance, Asset Management, and Logistics. You will review vendor datasheets, distinguish hardware vs software costs, and defend catalog accuracy during audits.

Qualifications

• US Citizenship is required.
• Ability to obtain Secret clearance.
• Bachelor's degree with 2+ years of relevant experience; or Associate's degree with 4 years; or 6+ years of relevant experience in lieu of a degree.
• Advanced Excel: pivot tables, data validation, and large-file reconciliation.
• Comfort with product and pricing math: discount percentages, margin, amortization, and monthly vs. outright purchase pricing.
• Clear written documentation habits and an audit-minded approach to version control, traceability, and change management.
• Ability to coordinate across Finance, Asset Management, Logistics, PMO, and technical staff to move catalog items from proposed to approved to retired.

Responsibilities

• Build and maintain bills of materials (BOMs) for communications and networking equipment and software.
• Validate proposed catalog items against the CLIN/SLIN scope and document SKU-to-SLIN mappings.
• Prepare and load structured import files with SLIN/SKU identifiers, descriptions, specs, quantities, and configuration data.
• Research and document End-of-Life, End-of-Sale, and End-of-Maintenance schedules for catalog parts; coordinate replacements.
• Gather, document product pricing details to prepare pricing documentation for Finance; coordinate with Asset and Logistics for serialization and renewal tracking.
• Audit catalog conformance to contract structure; prevent duplicates and retire obsolete items with version history.
• Perform related admin, data entry, and PMO support tasks.

Skills

US Citizenship

Secret clearance eligible

Advanced Excel

Pricing math

Documentation and version control

Cross-functional coordination

Education

Bachelor's degree with 2+ years experience / or Associate's degree with 4 years / or 6+ years experience in lieu of a degree

ITIL Foundation

CompTIA Security+ or Network+ certification (or willingness to obtain)

Job description

Required qualifications

• US Citizenship.
• Must be able to obtain and maintain a Secret eligible clearance
• Bachelor's degree with 2+ years of relevant experience; or Associate's degree with 4 years; or 6+ years of relevant experience in lieu of a degree
• Working technical literacy with enterprise IT and networking products: able to read vendor datasheets and licensing documentation and distinguish hardware vs. software, perpetual vs. subscription, recurring vs. one-time, maintenance tiers, RMA processes, and license tiers
• Advanced Excel: pivot tables, data validation, and large-file reconciliation
• Comfort with product and pricing math: discount percentages, margin, amortization, and monthly vs. outright purchase pricing
• Clear written documentation habits and an audit-minded approach to version control, traceability, and change management
• Ability to coordinate across Finance, Asset Management, Logistics, PMO, and technical staff to move catalog items from proposed to approved to retired

Desired Qualifications

• Prior experience maintaining a product catalog, SKU master, or BOM library against a contractual structure (CLIN/SLIN, task orders, IDIQ, or similar)
• Familiarity with networking and network security product lines (Cisco, Juniper, Palo Alto, Fortinet, F5, Arista, or equivalent) and with virtualization and licensing models (VMware, Microsoft, Red Hat, etc.)
• ITIL Foundation, CompTIA Security+, or CompTIA Network+ certification, or willingness to obtain within a reasonable timeframe
• Experience with proprietary or commercial catalog/contract management systems and bulk-import workflows
• Exposure to DoD contract vehicles and the documentation discipline they require

This Catalog & Technical Documentation Administrator role supports a DoD contract where products are catalogued against a strict contractual structure (CLIN/SLIN hierarchy) before they can be quoted, purchased, delivered, or renewed. The Catalog Document Control Administrator is the technical steward of that catalog: they research vendor product documentation, validate that proposed items fit the technical scope of their assigned contract line, and prepare the controlled catalog records that Finance, the Buyer, Asset Management, and Logistics all rely on downstream.

This is a hands-on technical catalog role, not a records-clerk role. The person in this seat is expected to read vendor datasheets and licensing documents, reason about hardware vs. software, perpetual vs. subscription, and recurring vs. one-time cost, and defend the catalog's technical accuracy against audit.

This is a 100% remote position.

• Build and maintain bills of materials (BOMs) for communications and networking equipment (routers, switches, optics, firewalls, load balancers, rack cabinets, peripherals), associated software, licenses, and virtual machines, plus storage, server, and endpoint products (desktops, laptops, PC peripherals) as the catalog scope requires
• Validate proposed catalog items against the technical scope of their assigned CLIN/SLIN by reviewing vendor technical documentation (datasheets, product briefs, licensing terms) and confirming the item's specifications meet the contractual requirements of that line; document the SKU-to-SLIN mapping and rationale so the catalog remains auditable against the contract
• Prepare and load structured import files that add parts to the proprietary catalog/contract management system with the correct SLIN/SKU identifier, description, specifications, quantity, pricing, parent/child (option) linkage, and configuration metadata
• Research and document End-of-Life (EOL), End-of-Sale (EOS), and End-of-Maintenance (EOM) schedules for catalog parts; coordinate with technical staff on replacement verification, and track the decommission of superseded SLINs/BOMs/items/linkages and the stand-up of their replacements
• Gather, comprehend, and document product pricing (including discount, margin, amortization, and monthly vs. outright considerations) to prepare pricing documentation for Finance review and adjustment; coordinate with the Asset Manager and Logistics Manager to flag items requiring serialization, delivery tracking, or renewal tracking post-purchase
• Audit the catalog for conformance to the contractual catalog structure, prevent duplicate entries, maintain version history, and ensure obsolete items are retired so the catalog remains the authoritative source of purchasable, contract-compliant products
• Perform related administrative, data entry, and reporting tasks assigned by the supervisor, and support the PMO team with product documentation and reporting as requested

Preference for candidates located in the Oklahoma / Oklahoma City metro area to enable periodic in-person 1:1 meetings, customer meetings or functions, and occasional team meetings. Standard business hours with cross-functional coordination across Finance, Asset Management, Logistics, and the PMO. A quiet and distraction free office environment is required.