Casting Coordinator — Fast-Paced Entertainment Casting Support

Entertainment Partners; New York (NY); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Health, Dental, and Vision options

401(k) retirement savings plan with

Paid holidays, vacation, sick time

Participation in company equity plans

Employee Assistance Program

Training and development

Annual bonus and merit reviews

Job summary

Entertainment Partners and Central Casting are seeking an Assistant Casting Coordinator to support Casting Directors, clients and background actors across all aspects of the casting process. The role operates in a fast-paced environment with variable shifts and reports to a Casting Director and/or Management.

The position requires a High School Diploma, 1 year in client service, and bilingual English/Spanish abilities.

Qualifications

• High School Diploma or equivalent required.
• Minimum 1 year of experience in a client service field or equivalent.
• Bilingual in English and Spanish.
• Experience in scheduling, staffing, or coordination role.
• Experience in entertainment industry and familiarity with union and labor environments.
• Excellent client service and people skills with ability to work with many different personality types.
• Effective solution-based problem-solving skills including decision making, time management, and prioritization.
• Excellent verbal and written communication skills with attention to detail.
• Strong proactive work ethic and dependability; able to adapt to new concepts and workflows.
• Proficiency with MS Word, Excel, Outlook, MS Teams, and Zoom.

Responsibilities

• Serve as primary contact on a high volume of inbound calls and voicemails from clients and background actors, responding with professionalism and urgency to manage multiple priorities.
• Coordinate with Casting Directors and clients for photos, last-minute replacements, rush calls, and additional hires; communicate details via call, email, or text.
• Update casting briefings and show information across varying shifts to finalize pending details.
• Acquire expertise in production paperwork including call sheets, prelims, and final prelims.
• Complete thorough recap notes in casting coordinator reports.
• Process Cast Clearances, Taft Hartley paperwork, and Occurrence Reports, if applicable.
• Provide SAG-AFTRA and studio security nightly lists of background actors for next day.
• Develop knowledge of union contracts and labor laws to support calls and day-to-day logistics.
• Become proficient with office systems including EPCP and Microsoft Office.
• Cast projects under supervision and in collaboration with the team.
• Contribute to a collaborative team environment with colleagues, clients, and background actors.

Skills

Client service

Communication

Team collaboration

Time management

Scheduling

Bilingual English/Spanish

Problem solving

Detail oriented

MS Office proficiency

Adaptability

Education

High School Diploma or equivalent

Tools

MS Word

MS Excel

Outlook

MS Teams

Zoom

EPCP

Job description

Entertainment Partners and Central Casting are seeking an Assistant Casting Coordinator to support Casting Directors, clients and background actors across all aspects of the casting process. The role operates in a fast-paced environment with variable shifts and reports to a Casting Director and/or Management.

The position requires a High School Diploma, 1 year in client service, and bilingual English/Spanish abilities.