Assistant Casting Coordinator

Entertainment Partners

New York (NY)

On-site

USD 26,000 - 32,000

Full time

14 days+

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Benefits offered by this job

Health, Dental, and Vision options

401(k) retirement savings plan with

Paid holidays, vacation, sick time

Participation in company equity plans

Employee Assistance Program

Training and development

Annual bonus and merit reviews

Job summary

Entertainment Partners and Central Casting are seeking an Assistant Casting Coordinator to support Casting Directors, clients and background actors across all aspects of the casting process. The role operates in a fast-paced environment with variable shifts and reports to a Casting Director and/or Management.

The position requires a High School Diploma, 1 year in client service, and bilingual English/Spanish abilities.

Qualifications

High School Diploma or equivalent required.
Minimum 1 year of experience in a client service field or equivalent.
Bilingual in English and Spanish.
Experience in scheduling, staffing, or coordination role.
Experience in entertainment industry and familiarity with union and labor environments.
Excellent client service and people skills with ability to work with many different personality types.
Effective solution-based problem-solving skills including decision making, time management, and prioritization.
Excellent verbal and written communication skills with attention to detail.
Strong proactive work ethic and dependability; able to adapt to new concepts and workflows.
Proficiency with MS Word, Excel, Outlook, MS Teams, and Zoom.

Responsibilities

Serve as primary contact on a high volume of inbound calls and voicemails from clients and background actors, responding with professionalism and urgency to manage multiple priorities.
Coordinate with Casting Directors and clients for photos, last-minute replacements, rush calls, and additional hires; communicate details via call, email, or text.
Update casting briefings and show information across varying shifts to finalize pending details.
Acquire expertise in production paperwork including call sheets, prelims, and final prelims.
Complete thorough recap notes in casting coordinator reports.
Process Cast Clearances, Taft Hartley paperwork, and Occurrence Reports, if applicable.
Provide SAG-AFTRA and studio security nightly lists of background actors for next day.
Develop knowledge of union contracts and labor laws to support calls and day-to-day logistics.
Become proficient with office systems including EPCP and Microsoft Office.
Cast projects under supervision and in collaboration with the team.
Contribute to a collaborative team environment with colleagues, clients, and background actors.

Skills

Client service

Communication

Team collaboration

Time management

Scheduling

Bilingual English/Spanish

Problem solving

Detail oriented

MS Office proficiency

Adaptability

Education

High School Diploma or equivalent

Tools

MS Word

MS Excel

Outlook

MS Teams

Zoom

EPCP

Job description

Job Description

At Entertainment Partners and Central Casting, we are committed to creating an environment where every employee is seen, where ideas, thoughts and perspectives are shared openly, and where fearless innovation is encouraged. Weaving diversity, equity, and inclusion into who we are will drive our competitiveness by encouraging creativity and enhanced decision making.

Job Description

We help to power Oscar-winning films, Emmy-winning shows, and Clio-winning commercials. Feel the satisfaction of doing work that directly impacts the most exciting industry in the world. EP is poised to redefine and evolve the back-office processes of the entertainment community with security at the core of what we do.

Are you looking for the next opportunity to revolutionize an industry? If so.…

We are looking for a Assistant Casting Coordinator. This role supports Casting Directors, clients, and background actors across all aspects of the casting process. As an entry point into the casting function at Central Casting, the Casting Coordinator operates in a fast-paced, high-volume environment and serves as a key point of contact for day-to-day casting logistics. This role may require varying shifts, including early mornings, evenings, overnight, and weekends, based on business need and works under the supervision of a Casting Director and/or Management.

Key Responsibilities

Serve as a primary point of contact on a high volume of inbound calls and voicemails from clients and background actors, responding with professionalism and urgency to manage multiple priorities simultaneously.
Maintain clear, professional communication across all interactions while staying organized and responsive in a fast-paced, high-volume environment.
Collaborate with Casting Directors and clients by pulling photos by accurate description, booking last-minute replacements, rush calls, and additional hires, calling, emailing and/or texting details, call time changes, checking background availability, and setting up fittings and interviews.
Maintain an efficient workflow transition across varying shifts by communicating and finalizing pending show information with clients and background actors and updating casting briefings.
Acquire expertise in production paperwork including call sheets, prelims, and final prelims.
Complete thorough recap notes in opening, nightly, and weekend Casting Coordinator reports, if applicable.
Process Cast Clearances, Taft Hartley paperwork, and Occurrence Reports, if applicable.
Provide SAG-AFTRA and studio security a nightly list of all background actors working the next day, if applicable.
Develop a working knowledge of union contracts and adult and child labor laws to appropriately support clients and background actors during calls, pre-booking activities, and day-to-day logistics.
Become proficient and knowledgeable with all office systems including EPCP and Microsoft Office (Word, Excel, Outlook, Teams, Zoom).
Assist in Visiting as scheduled, a Q&A session with Casting Directors and Background Actors, if applicable.
Cast projects as assigned under the supervision of a Casting Director and/or Management.
Contribute to a collaborative team environment by engaging respectfully with colleagues, clients, and background actors at all levels.
Additional duties as assigned.

Job Requirements / Qualifications Needed

High School Diploma or equivalent required.
Minimum 1 year of experience in a client service field or equivalent.
Bilingual in English and Spanish
Experience in a scheduling, staffing, or coordination role
Experience in or general knowledge of the entertainment industry, including familiarity with union and labor environments.
Excellent client service and people skills with the ability to work with many different personality types.
Effective solution-based problem-solving skills including decision making, time management, and immediate prioritization of tasks.
Excellent verbal and written communication skills with superior attention to detail.
Strong pro-active work ethic with a proven record of dependability and the ability to quickly adapt to new concepts, ideas, workflows, and responsibilities.
Strong working knowledge of MS Word, Excel, Outlook, MS Teams, and Zoom.
Comfortable learning and navigating new technology and internal systems; ability to quickly become proficient in casting-specific platforms and tools.
Self-starter with a positive attitude.
Ability to work successfully in a team environment as well as independently.
Ability to work overtime as required by business needs.