Cashbook Administrator

Hollard; Parktown (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

Hollard in North Carolina is seeking a Cashbook Administrator to ensure accurate cashbook processing, bank reconciliations, and compliance with internal controls. You will support Management Accountants and maintain audit-ready records.

The role focuses on timely entry of bank transactions, reconciliation of accounts, and collaboration with banks to resolve discrepancies, with emphasis on process improvements and strong governance.

Responsibilities

• Process and capture all bank transactions accurately in the financial system.
• Assist onboarding of new brokers by opening bank accounts.
• Reconcile bank accounts daily/weekly/monthly and clear items promptly.
• Allocate receipts to correct accounts and clear suspense items.
• Support month-end processes with journals and reporting.
• Maintain audit-ready records and enforce internal controls.
• Liaise with banks and stakeholders to resolve discrepancies.
• Identify improvements to cashbook processes and system use.

Job description

Job Purpose

• To perform accurate and timely cashbook processing and bank reconciliations in line with company standards, ensuring integrity of financial records.
• To support the Management Accountants by maintaining by resolving discrepancies, and ensuring all cash transactions are correctly recorded.
• To contribute to strong financial control, audit readiness, and effective cash management through disciplined processes and adherence to policies.

Key Responsibilities:

Cashbook Administration:

• Process and capture all bank transactions (receipts, payments, transfers, bank charges, interest, etc) accurately and timeously in the financial system, ensuring correct general ledger allocations.
• Assist in the on boarding of new brokers by opening bank account.
• Assisting our business partners with any changes or amendments to their banking profiles by working closely with bank support.

Bank Reconciliations:

• Prepare daily, weekly, and monthly bank reconciliations, identifying and resolving reconciling items promptly. Maintain proper supporting documentation and ensure all reconciling items are cleared within the agreed timelines.

Payments and Receipts Allocation:

• Accurately allocate incoming receipts to the correct accounts and clear suspense accounts. Support payment processes by validating information and ensuring completeness of documentation within control frameworks.

Month-End Support:

• Ensure all cashbook transactions are processed before month-end deadlines. Assist the Management Accountants with journals, reconciliations, and reporting schedules.

Risk Management & Compliance:

• Ensure adherence to internal controls, finance policies, and audit requirements. Identify unusual transactions or discrepancies and elevate appropriately. Maintain audit-ready records at all times.

Stakeholder Engagement:

• Respond to internal and external queries related to cashbook transactions and reconciliations. Liaise with banks and stakeholders to resolve discrepancies and ensure smooth financial operations.

Continuous Improvement:

• Identify opportunities to improve cashbook processes and enhance efficiency through better controls or system utilisation.