Cash Application Specialist

Reece USA; Addison (TX); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical and dental insurance

401(k) plan

Paid time off and holidays

Parental leave

Flexible Spending Accounts and Health

Job summary

Reece USA seeks a detail-oriented Cash Application Specialist to accurately apply customer payments and resolve discrepancies. You will work with AR, credit, collections, and sales to ensure clean receivables and timely cash flow.

The role requires 2+ years in cash application or AR, proficiency in Excel, and experience with lockbox and electronic payments in a high-volume environment. On-site in Addison, TX with comprehensive benefits.

Qualifications

• 2+ years of cash application or accounts receivable experience.
• High school diploma or equivalent; Associate/Bachelor in Accounting, Finance, or Business preferred.
• Experience with lockbox processing and electronic payment platforms.
• Experience in a high-volume transaction environment.

Responsibilities

• Post and apply customer payments via ACH, wire, lockbox, checks, and credit cards.
• Research unapplied cash, short pays, overpayments, and duplicates.
• Reconcile daily cash receipts with bank deposits and accounting records.
• Investigate remittance information and match payments to invoices.
• Collaborate with AR, Credit, Collections, Customer Service, and Sales teams to resolve payment issues.
• Maintain accurate customer account records and documentation.
• Process refunds, credit balances, and account adjustments as needed.
• Monitor unapplied cash aging and drive timely resolutions.
• Support month-end and year-end closing and audit requests.

Skills

ERP systems

Accounts receivable

Excel proficiency

Attention to detail

Analytical thinking

Communication skills

Time management

Collaboration

Organization

Adaptability

Education

Accounting/Finance degree

High school diploma or equivalent

Tools

Lockbox processing

Electronic payment platforms

Job description

Who We Are

Working at Reece & Fortiline means being part of a growing global company that brings our purpose and values to life every day. We celebrate our team members living our values and provide opportunities to build a long and remarkable career. We’re proud to support essential industries helping bring clean air and water to everyone. To learn more about our purpose and values, visit our career site at https://careers.reece.com/us/

Purpose

The Cash Application Specialist is responsible for accurately applying customer payments to accounts, researching payment discrepancies, and ensuring the integrity of accounts receivable records. This role works closely with customers, collections, credit, sales, and finance teams to resolve unapplied cash, short payments, deductions, and other payment-related issues while supporting the company's cash flow and financial reporting objectives.

Key Responsibilities

• Accurately post and apply customer payments received via ACH, wire transfers, lockbox, checks, and credit cards.
• Research and resolve unapplied cash, payment discrepancies, short pays, overpayments, and duplicate payments.
• Reconcile daily cash receipts with bank deposits and accounting records.
• Investigate remittance information and match payments to outstanding invoices.
• Collaborate with Accounts Receivable, Credit, Collections, Customer Service, and Sales to resolve customer payment issues.
• Maintain accurate customer account records and documentation.
• Process customer refunds, credit balances, and account adjustments as needed.
• Monitor unapplied cash aging and proactively resolve outstanding items.
• Support month-end and year-end closing activities by ensuring timely cash application and reconciliations.
• Assist with audit requests by providing supporting documentation and explanations.
• Identify opportunities to improve cash application processes and increase automation and efficiency.
• Maintain compliance with company policies, accounting standards, and internal controls.

Key Competencies And Skills Required

• Experience working with ERP systems (SAP, AS/400, Solar Eclipse, or similar).
• Strong understanding of accounts receivable processes and payment application.
• Proficiency in Microsoft Excel, including formulas, sorting, filtering.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Effective verbal and written communication skills.
• Ability to prioritize workload and meet deadlines in a fast-paced environment.

Minimum Qualifications

• High school diploma or equivalent; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred.
• 2+ years of experience in cash application, accounts receivable, or accounting.

Preferred Qualifications

• Experience with lockbox processing and electronic payment platforms.
• Knowledge of banking processes and treasury operations.
• Experience in a high-volume transaction environment.
• Continuous improvement or Lean process improvement experience.

Core Competencies

• Attention to Detail
• Analytical Thinking
• Customer Focus
• Problem Solving
• Time Management
• Communication
• Collaboration
• Accountability
• Organization
• Adaptability

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Ability to occasionally lift up to 15 pounds.
• Ability to perform repetitive keyboard and data entry tasks.

Success Measures

A Successful Cash Application Specialist Will

• Apply customer payments accurately and on time.
• Maintain minimal unapplied cash balances.
• Resolve payment discrepancies promptly.
• Support accurate month-end financial reporting.
• Foster positive relationships with internal departments and customers.
• Contribute to continuous improvements in cash application processes.

All Full-time Associates Are Eligible For The Following Benefits

• Medical and Dental Insurance
• Flexible Spending Accounts and Health Savings Accounts
• Company-paid Life Insurance
• Short Term Disability
• 401(k) Plan
• Paid Time Off (PTO) - plus paid holidays
• Parental Leave

Voluntary Benefits

• Vision
• Long-term Disability
• Voluntary Life and AD&D Insurance
• Additional Voluntary Benefits through Corestream

We're an equal opportunity employer and we welcome diversity and inclusion! Reece USA is an Equal Opportunity Employer - Employer Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, and any other status protected by law.